Document Controller

3 weeks ago

Liverpool, United Kingdom Perpetual Engineering Partnerships Limited Full time

Job Title: Document Control and Project Administration Assistant

Location: Liverpool

Salary: Competitive, Dependent on Experience

Job Purpose: Our client is seeking a diligent and detail-oriented Document Control and Project Administration Assistant to join their team. The primary purpose of this role is to efficiently manage document control processes and provide essential administrative support to the project team.

Why You Should Apply:
Join a dynamic team dedicated to delivering excellence in project management and administration. This role offers the opportunity to develop valuable skills in document control, project coordination, and administrative support within a thriving business environment.

Responsibilities:

  • Perform various ad-hoc duties to support the project team's operational efficiency.
  • Ensure timely archiving of documents as required.
  • Assist in the compilation of tender packages when necessary.
  • Support Quality Assurance/Quality Control processes for project documentation.
  • Aid in the procurement process by managing Purchase Orders and Requisitions.
  • Collaborate with the Project Team to address project-related needs.
  • Compile and prepare comprehensive project workpacks, including supervisor packs.
  • Control and distribute all project-related documentation accurately.
  • Maintain consistency in document presentation and format documents for client submission.
  • Generate and update Master Document Registers efficiently.
  • Manage internal document transmittals and record document transactions with clients.
  • Liaise with clients during the drafting of procedures to ensure clarity and accuracy.
  • Coordinate project requirements with project managers on an ad hoc basis.
  • Log and file Daily Progress Reports (DPRs) and purchase requisitions accurately.
  • Maintain the company's management system and project documentation to the highest standards.
  • Foster effective communication across the organization.
  • Organize and maintain project files both in hard copy and electronically.
  • Revise company documents as necessary.
  • Assist department personnel with requests, searches, and queries promptly.
  • Input and process data accurately.
  • Ensure the maintenance of the Master Document Register (MDR) is up-to-date and accurate.

Key Skills/Attributes & Experience:

  • Proficient in interpreting data and information effectively.
  • Ability to work efficiently under pressure and meet deadlines consistently.
  • Strong multitasking skills to manage various tasks concurrently.
  • Experience in data processing and management.
  • Excellent communication skills, both written and verbal.
  • Advanced proficiency in Microsoft Office Suite.
  • Keen attention to detail, particularly in proofreading documents.

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