FTC Event Coordinator

3 weeks ago

Manchester, United Kingdom Foundry 42 Ltd. Uk Full time

We are looking for an experienced Event Coordinator based in our Manchester Studio. This is a 9-month Fixed-Term Contract to partner with our Marketing Team in supervising and executing our CitizenCon 2954 event. As this role is to support our CitizenCon event, you will need to be fully on-site for this event from 7th – 25th October. Please do not apply for this role if you cannot commit to this timeframe.

Founded in 2012, Cloud Imperium Games creates cutting-edge videogames that defy expectations. We’re currently developing Star Citizen, a record-breaking multiplayer online space sim, and Squadron 42, a cinematic single-player adventure set in the same universe. Join us as we break boundaries and make videogame history. We are a crowdfunded company and have a dedicated and enthusiastic community of backers who are helping us create the “Best Damn Space Sim Ever”.

What does an Event Coordinator at CIG do?

  • Keep track of deadlines and tasks for self and wider event team to ensure everything is always on track.
  • Display project information and tasks in clear, understandable ways.
  • Assist with tracking vendor invoices, contracts POs and payments through legal and accounting.
  • Coordinate delivery of all CIG-owned or rented equipment including computers, peripherals, artwork, merchandise, swag, etc. Ensure all items arrive where they need to be on time and in good condition and are returned the same way.
  • Assist sales team with setup and staffing of merchandise stations onsite, as well as digital store setup.Work with event team to coordinate with volunteers.
  • Assist travel coordinator in arranging all travel (flights, accommodations, etc.) for staff, volunteers and select vendors.
  • With guidance from event leadership, organize meeting notes, chats, info pages, task trackers, documents, folders, etc. so all event information is stored accurately and is easy to find.

What do we expect from our Event Coordinator?

  • Good amount of large-scale event experience
  • Project Management experience – able to keep track of deadlines and tasks for self and wider-event team to ensure everything is always on track. Previously been able to display project information and tasks in clear, understandable ways.
  • Extremely organized and detail-oriented
  • Help coordinate with the wider event team in a variety of ways whilst fully on-site for this event from October 7th – 25th
  • Experience with Vendor Coordination - Coordinate communication with all vendors, and location staff.
  • Make sure needs and requirements from both sides are communicated clearly and timely.

Diversity Statement

CIG is a global company, staunchly committed to cultivating a culture and workplace that celebrates all backgrounds, lifestyles, and perspectives. Together, we are creating a space where authentic recognition, appreciation, and understanding of the importance of diversity is fostered by everyone. As an Equal Opportunity Employer, we strive to build a team that represents all walks of life, and we want every employee to bring all the things that make them unique to the work environment. The universe is as vast and varied as the people in it, and it’s our differences that make it special.

We are aware of people receiving job offers that fraudulently allege to be from CIG. These types of fraud can be carried out through false websites, fake email addresses claiming to be from our company, or social media. We do not ask for your personal info like bank account numbers, identification numbers, etc through social media or chat-based apps, nor do we request or send money for the purchase of business equipment.

If you suspect fraud, please report it to your local authorities, as well as reaching out to us atinfo{@}cloudimperiumgames.comwith any information you may have.

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