CHS Capital Co-ordinator

Employer Calderdale and Huddersfield Solutions Ltd Employer type NHS Site HRI Town Huddersfield Salary £27,945 per annum, pro rata Salary period Yearly Closing Today at 23:59 Interview date 26/04/2024

CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.

We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.

CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.

Job overview

An exciting opportunity has arisen for a Capital Coordinator/Junior Project Manager to support the Capital Development Team to deliver a number of upcoming large scale building and refurbishment projects at both Huddersfield Royal Infirmary and Calderdale Royal Hospital. For any informal enquiries please contact joe.stainton2@cht.nhs.uk or Jammal.mohammed@cht.nhs.uk

Main duties of the job

To work as a key member of the departments capital development team and to provide expertise and effective coordination of the annual capital programme. To assist with the development of capital works, policies, environmental impacts and Trust business development as part of an integrated team.

To work closely with the Head of Capital & Senior Estates Officer to provide an effective management and delivery of cost efficient, quality and performance driven professional estate development and capital project management service, within agreed guidelines and objectives, delivered to Calderdale and Huddersfield NHS Foundation Trust.

Working for our organisation

At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:

• Fully managed estate and building maintenance
• Medical engineering/equipment maintenance/ decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Catering
• Cleaning (including robot and deep cleaning)

All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Detailed job description and main responsibilities

• To support the Head of Capital & Senior Estates Officer in all aspects of project delivery including arranging meetings, taking minutes, and coordinating actions.
• To provide research, coordination and liaison support in progressing capital works schemes
• To provide advice, guidance and support to the senior management team in all aspects of capital scheme delivery
• To liaise with designers, consultants, contractors and all key stakeholders regarding the design and construction of minor and major works schemes.
• Liaise with the estates maintenance team and coordinate inhouse works and isolations relating to assigned schemes.
• To manage a list of approved contractors, ensuring they meet required standards ie: public & employer liability, qualifications & training. Where possible measure performances AND PREPARE Key Performance Indicators.

§ To support the Head of Capital & Senior Estates Officer to ensure services are delivered in compliance with relevant statutory and regulatory requirements, NHS Guidance (HTM & HBN), contract specifications, performance management systems, key performance indicators and contractual obligations.

§ Contribute to the development and dissemination of policy and guidance in line with NHS and Trust priorities and operational needs to ensure that staff can make well-founded management decisions.

§ Act as local champion for sustainable property use and development by raising awareness, promoting the availability of expertise and the contribution that the function can make to Trust-wide objectives, to enable managers and other disciplines to take full advantage of the specialist advice available.

§ Maintain & develop the Trusts records as appropriate and contribute to the effective management and wider sharing of knowledge and information to develop and promote involvement in and understanding of the Trust’s estate.

§ Participate in appropriate internal and external meetings and forums to ensure the delivery of a complaint estate service and assist in the future development of the Trust estate and to ensure that regional and national policy is implemented at local level.

§ As directed, to ensure that the management of notices from the Department of Health and NHS Estates are acted upon and objectives met.

§ Assist in the development and maintenance of the Building Information Modelling (BIM) as well as providing assistance to others towards the Trust's performance against any other appropriate standards.

Person specification Knowledge & Skills

• Detailed knowledge and understanding of estates services
• Previous control of and experience to budget control and management.
• Excellent personal organisational skills
• A sound experience of managing asbestos containing materials (ACM’s) within non-domestic Properties
• A sound knowledge of building and engineering services maintenance and installation
• Proven ability to produce detailed reports and Business Cases to Board level relating to estates services provision.

Experience

• Able to support the development of supplier performance metrics and contract performance systems and in briefing Senior Management using Key performance and Performance Indicators if appropriate
• Able to help to develop associated estates works and service specifications and tender documentation as part of commissioning and procurement processes
• Able to participate in service evaluation activities and processes
• Demonstrable ability to assist senior managers with the establishment of new estate systems and service delivery models.
• Able to ensure that all estates services activity meets legislative requirements through professional knowledge and, where required, liaison with professionally advisors e.g. Authorising Engineers
• Experienced and understanding of the NHS procurement process
• Experience of cross team working to determine best fit service provision through market testing and benchmarking activities

Qualifications

• IOSH Managing Safely or equivalent
• Associated AP training certification
• Evidence of continuing professional development

Calderdale and Huddersfield Solutions (CHS) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. CHS will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

If applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the recruitment team on ask.recruitment@cht.nhs.uk .

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £41.90, Standard £21.90 or Basic £21.90) from your salary when you commence in post (including Internal staff). For Enhanced and Standard DBS checks you will also be required to participate in the DBS Update Service and pay the £13 cost per year. This is a condition of your employment.

CHS is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

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