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Site Project Administrator

3 months ago

Worthing West Sussex, United Kingdom Beck & Pollitzer Full time

At Beck & Pollitzer, you can get front row seats to the next Industrial Revolution. Using our 160 years of Engineering Services expertise, we are helping build the future of electrification, automation and digitisation, and bringing our customers’ plans to life.

This is an exciting opportunity for an experienced Project Administrator to provide:

  • vital operational support to the on-site project managers/engineers and project teams in order to achieve successful and timely completion of projects.
  • general administrative support to both the Project Managers and Health and Safety managers to ensure effective, smooth-running of the operational site.
  • key management information including reports, presentations etc., to support the activities of the operational site.

Key Responsibilities:

• Monitor of cost/sales budgets (including variations, General Cost Tracking, and purchase orders) on the company’s system.

• Daily compilation of project General Cost Tracking System, to be reviewed with the Project manager.

• Monitor and analyse progress of project & prepare draft of monthly payment applications in a timely manner.

• Resource tracking, cross referencing to weekly timesheets.

• Purchase order tracking ensuring communication with project manager on status.

• Preparation of the monthly major contract review presentation.

• Ensuring all project related meetings are documented and maintained for external audit.

• Administrative assistance to the H&S Manger / Advisor with on site reporting.

• Maintain price files; ensure all relevant documentation is present in file, chasing project team for any missing documentation etc.

• Work closely with the central finance team and project team to ensure an efficient sales invoicing process by providing agreed invoicing milestones and internal journals as well as cost tracking activities.

• Keeping a record of training in the project training matrix.

• Complete and submit the weekly report, liaising with the project team.

• Provide general administration support to the project team.

• Arrange meetings and events and take minutes as necessary.

Requirements:

• Excellent administrative skills and attention to detail.

• Experience of producing presentations and reports

• Experience of using multiple internal database systems

• Excellent Microsoft skills - Excell, PowerPoint, Word, Dynamics, and Outlook.

• Excellent written and verbal skills at technical and professional levels

• Experience dealing with finance administration.

• Experience within a site-based construction or engineering organisation.

• GCSE (or equivalent) in Maths and English