PA to 5 Senior Directors

3 weeks ago

Southampton, United Kingdom Lavender Jones Recruitment Full time

Job Description

We are looking for a talented PA to support 5 busy senior Directors of a leading national retail firm. The role is based in Southampton and will be based in the office 3 days with 2 working from home. The role incorporates the following key responsibilities:

  • Diary and email management using your judgement and initiative to manage, prioritise and escalate things where appropriate
  • Meeting organisation including departmental events, off-site meetings and social activities with internal and external stakeholders. Ensuring that all digital facilities/rooms/venues are booked where applicable
  • Managing travel arrangements, such as flights, cars and trains, ensuring the most efficient mode of transport and timings are selected within budget
  • Preparation of relevant documents for meetings including support with writing papers and preparing presentations
  • Dealing with routine administration, post and enquiries via email and telephone, filtering where necessary and dealing with enquiries
  • Attend meetings as required, taking minutes and following up on agreed actions
  • Provide SAP HR functional administration, including maintaining absence, holidays etc
  • Process invoices and expense claims
  • Assist with creating new starter induction schedules, ensuring user system is set up and they have equipment ready on their first day
  • Assist other Functional PAs to cover for holidays and sickness

This team are truly inspirational and pioneering so it will require a very talented, experienced and deeply organised PA to make them as efficient as possible. For the right person there is scope to grow and take on more responsibility in this role. We are looking for someone who is an experienced business PA with good corporate experience who has supported at a senior level. You must be super organised, have excellent attention to detail and great communication skills, with a curious mindset and a hunger to grow and learn.

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