Executive Assistant to Board Director
3 weeks ago
Job Description
We are looking for a talented EA to support a Board Director of a leading national retail firm. The role is based in Southampton and will be based in the office 3 days with 2 working from home. This Director holds a very important role in this large business and has a Leadership team reporting into him. He requires an EA who is going to take the time to learn about the business areas he is in charge of and how they operate so they can connect the dots on what meetings, commitments or deadlines are priorities and consequently pre-empt and organise his schedule in a way that will best maximise his time and efficiency. The ideal candidate will have high EQ and be good at building relationships whilst also acting as the Directors eyes and ears across his team to ensure things are going smoothly. As he is a Board member, there will be lots of liaising with stakeholders and senior individuals across the business and parent company on his behalf, so someone with strong written and verbal communication skills is paramount. He is a charming, relatable, down to earth and impressive individual who will be a delight to support. The role incorporates the following key responsibilities:
- Diary and email management using your judgement and initiative to manage, prioritise and escalate things where appropriate
- Meeting organisation including departmental events, off-site meetings and social activities with internal and external stakeholders
- Managing travel arrangements, such as flights, cars and trains, ensuring the most efficient mode of transport and timings are selected within budget
- Preparation of relevant documents for meetings including support with writing papers and preparing presentations
- Dealing with routine administration, post and enquiries via email and telephone, filtering where necessary and dealing with enquiries
- Attend meetings as required, taking minutes and following up on agreed actions
- Provide SAP HR functional administration, including maintaining absence, holidays etc
- Process invoices and expense claims
- Assist with creating new starter induction schedules, ensuring user system is set up and they have equipment ready on their first day
- Ad hoc private PA tasks for Director
- Be a point of contact for team members
For the right person there is huge scope to grow and take on more responsibility in this role.
We are looking for someone who is an experienced business EA who has supported at a senior level. You must be super organised, have excellent attention to detail and great communication skills, with a curious mindset and a hunger to grow and learn. This is a really brilliant role for a skilled senior EA, who is proactive, grounded and has a bundle of common sense and initiative.
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