Weekend Events Coordinator

3 weeks ago

London, United Kingdom Sensation Band Full time

Bookings & Events Manager
Are you ready to be the driving force behind the success of the UK's most sought-after party band?

Join us in our dynamic Hampstead Garden Suburb HQ in London as the linchpin of our vibrant team. As the Bookings & Events Manager, you will help book, plan, and coordinate unforgettable gigs.

Striking Work-Life Balance: Embrace a schedule that respects your weekends, allowing you to immerse yourself in just two weekend days per month, coupled with flexible days off in lieu or paid overtime.
See the World managing the band on our regular International events
A role offering comprehensive on-the-job training complemented by additional training and continual support, empowering you to grow and excel.

Adept at building and nurturing relationships, converting enquiries into bookings, and liaising effectively with various stakeholders.

Join us and be at the helm of crafting unforgettable experiences for Europe's undisputed best Party Band. Our clients include some of the world's best-known companies, celebrities, high-net-worth private clients, and anyone else looking for the ultimate luxury entertainment. As the Bookings & Events Manager, you'll be an integral part of a journey that blends excitement, creativity, and professional growth.

Handling incoming bookings of the UK's most successful party band. Helping plan & co-ordinate gigs, and helping manage the band at events.
 
Office-based role in our stunning Hampstead Garden Suburb HQ, London. Full training will be provided on the job in addition to sales training / support as required.
 
Mon – Friday – 9.Weekends – Available for 2 weekend days per month as required to help manage the band at gigs – with days off in lieu or as paid overtime.
 
Answer all incoming enquiries calls during office hours (administer out of hours forwarded calls when required)
Prepare quotes via the CRM system for clients – including researching any additional costs (travel, sound, logistics)
Attend meetings with clients (evening /weekend flexibility sometimes required)
Meet clients at events for them to experience the band playing live
Event Coordinator Aspects Of the Role
Liaise with venues to ensure sufficient space, power, facilities, dB levels, load in access, schedules etc
Arrange travel & and logistics for the band where necessary for international travel
Send out a pre-gig email to the band with travel details/timings / setlist any other info
Manage wardrobe (ensure sufficient inventory, ensure everything is gig-ready and in the correct location, arrange dry cleaning as required)
Attend & Manage events – attend where necessary, or arrange & prep freelance managers to be there (as per agreed available for a minimum of 2 per month as required) This may require some international trips.

Business Development, Other Aspects & Opportunities
Assist & Contribute to Ongoing Business Development Projects & help develop new products
Maintain regular contact with existing & potential referrers (hotels, event planners, agencies, wedding suppliers etc) via email / phone / meeting / networking
Be proactive with driving the business forward via Linked In, Social Media, Networking and other marketing channels

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