Accounts Assistant

4 weeks ago

Stafford Staffordshire, United Kingdom Westgate Full time

Job Title: Accounts Assistant (Temporary – Initially 3 month role) Department: Finance Location: Head Office (Stafford) Position: Full Time / Permanent Hours: 20 - 25 per week ​ Westgate Global is a family run firm creating space segregation solutions. Based in Stafford, we were established in 1977 and are now market leaders working with large brands across the UK and beyond. ​ Specialising in design, supply and installation, Westgate Global Ltd. has over 40 years’ experience from concept to completion. This includes working mainly in construction with strong links to a range of sectors including, automotive and aerospace, pharmaceutical, food and beverage, warehousing, construction and fit out. As an equal opportunity’s employer, all employees benefit from an inclusive work environment, and are part of an ambitious business that has exciting growth plans.

  • b>Principle Purpose of Position:
To provide support to the Purchase Ledger, Sales Ledger and Credit Control teams within the Finance department.
  • b>Key Roles and Responsibilities:
  • To support the Ledger Supervisor with the posting of premises, utilities, vehicle and overhead invoices in line with relevant purchase order approval protocols.
  • Ensure that all regular payments are set up to be paid by direct debit/standing order in order to remove them from the monthly creditor payment runs.
  • Assist with the weekly & monthly (subcontract and expense) BACS runs.
  • To support the Ledger Team Leader with the posting of the daily AP bank postings.
  • Ensure that VAT invoices are sourced for all company card purchases and that the company card Smartsheet is kept up to date.
  • Ensure that Finance Operations Manager approval of Proforma payments is gained and that supporting transactional documentation is gained and posted by month end close.
  • Ensure that supplier statements are reconciled monthly and that all creditor payments on account have supporting invoices sourced and posted.
  • Manage and allocate designated tasks within the purchase ledger inbox in a timely manner ensuring that the inbox is kept up-to-date.
  • Assist with maintenance and reconciliation of the company petty cash.
  • Assist with recording and reimbursement of staff expenses in line with company expense policy.
  • Preparation of ongoing hire invoices
  • Raising proforma invoices
  • Assist Credit Control with month end statements
  • Assist Credit Control with Debtor payments to endure they remain within terms by debt chasing (by phone and email)
  • Any other tasks delegated by the Finance Operations Manager to support the successful delivery of the Finance function within the company
  • b>Skills:
  • High level of accuracy and timeliness with all records, transactions, and reports.
  • Organisational and prioritisation skills.
  • Strong communication skills to represent information clearly for effective query resolution.
  • Knowledge of regulatory requirements.
  • Multi-currency transactions.
  • b>Experience:
  • Proven experience in transactional ledger work and credit control to ensure company objectives are met
  • Proven experience in regulatory financial compliance environment
  • Knowledge of Construction Industry scheme preferred
  • Knowledge of Domestic Reverse Charge preferred
  • Experience of different types of accounting software - NAV preferred
  • b>Benefits:
  • Friendly working environment with strong employee engagement, and automatic enrolment onto company bonus scheme (after probationary period completed).
  • On-site free staff parking
  • Automatic enrolment into our contribution workplace pension plan and Medical Insurance Scheme (dependent upon eligibility)
  • Automatic enrolment into our BUPA Employee Assistance Programme
Please Note: Right to work in the UK is required. Recruitment Agencies: At Westgate Global, we take a very-hands on approach with our recruitment efforts to find the right person to join our team. As we organise our recruitment in-house, any emails/calls from recruiters regarding this role will not be acknowledged

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