Proposal Coordinator

2 weeks ago

Northwich Cheshire, United Kingdom Long O Donnell Associates Limited Full time

After a busy and successful start to the year here at Long O Donnell, we are looking for a Proposals Coordinator to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation.

Were seeking a detail-oriented and tech-savvy Proposals Coordinator to join our dynamic team. This role is pivotal in driving successful proposal submissions and maintaining high-quality documentation processes. If you are passionate about data analytics, digitalisation, and delivering compelling submissions, this is the perfect opportunity for you

The company:

Long O Donnell Associates is continually recognised as a world class consultant providing engineering, project and programme management and commercial solutions, to our clients within the energy, infrastructure and Governmental sectors.

Providing consistently high results time and time again, we are today supporting many major complex projects and programmes with our skills in commercial and contracts, design and engineering, project delivery and health, safety and environmental services.

Key Responsibilities (Proposals):

  • Manage PQQ / ITT / Quotation life cycle with support where required from team members.
  • Initiate/produce non-technical written responses for submissions including; references, case studies, CVs and project experience.
  • Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
  • Maintain, organise and collate documents and supporting information for each proposal ensuring the information is of high quality.
  • Maintain document management system and trackers, ensuring a complete record of the submission is maintained for future review or scrutiny.
  • Provide feedback to the Proposal Manager of progress with the coordination and collation of information.
  • Management of all incoming communication, tenders/portals and inquiry documents
  • Managing multiple outgoing bids and proposals and their timescales
  • Assigning bid and tenders to bid writers and allocated time management
  • Manage, upload and distribute all project documentation in relation to bids/quotes
  • Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via electronic portal.

Key Responsibilities (Coordination & Data):

  • Develop automated tools to streamline data entry into proposal trackers and maintain up-to-date records with minimal manual input.
  • Develop and use tools to assist with drafting boilerplate sections, PQQ responses, and customisable sections based on client profiles.
  • Design and maintain automated dashboards that provide insights into proposal success rates, win/loss trends, and areas for improvement.
  • Create real-time, data-driven reports on proposal-related KPIs, such as submission frequency, proposal value, and turnaround times.
  • Collate and analyse data to identify patterns and provide insights that help shape future proposal strategies.
  • Collaborate with cross-functional teams (e.g., IMS, technical, and HR departments) to gather content, refine messaging, and ensure technical accuracy.
  • Support and progress meetings keeping auditable records of actions agreed for each bid.
  • Identifying relevant industry opportunity and events for marketing purposes
  • Develop a content calendar for social media, aligning posts with proposal themes, industry trends, and company news.
  • Monitor social media channels for client and industry engagement, responding to messages, comments, and inquiries in a timely manner.
  • Regularly update website content, ensuring that information about services, case studies, and key statistics is current and relevant.

The candidate:

  • 1+ years of experience in proposals / tendering or a related field, with a track record of supporting successful proposals.
  • Experience in a similar industry i.e. construction, energy, utilities
  • Proficient in creating data visualisations, reports, and dashboards with the ability to translate data insights into actionable strategies.
  • Familiarity with AI-driven automation tools to streamline workflows and enhance data management
  • Strong aptitude for working with various technologies, including Power BI, AI tools, In-design and document management systems.
  • Strong keyboard / IT skills with experience in MS Office packages such as Word, Excel, Access, Power-point and share point
  • Meticulous attention to detail in document creation, review, and compliance with proposal requirements.
  • Able to work accurately and methodically under pressure and to strict deadlines
  • Ability to work collaboratively in a cross-functional team environment, coordinating with technical, HR, and design teams.
  • Must have great time management and multi taking skills

What We Offer:

  • Impressive Order Book: The successful candidate will have the opportunity to work on some of the UK and Irelands most exciting projects offering you stability as well as the chance to stretch your capabilities and realise career goals.
  • Dynamic and Collaborative Work Environment : Be part of a motivated and supportive team that values creativity, collaboration, and innovation.
  • Professional Development Opportunities : Access training resources, industry certifications, and mentorship programs to advance your skills.
  • Cutting-Edge Tools and Technology : Work with industry-leading software, including Power BI and automation tools, to drive efficiency and enhance your workflow.
  • Flexible Work Arrangements : We offer flexible working options to support work-life balance and allow you to perform at your best.
  • Recognition and Growth Potential : Your contributions are valued, and there are clear pathways for advancement in a growing company where your work makes an impact.

JBRP1_UKTJ

  • Proposal Coordinator

    3 weeks ago

    Northwich, Cheshire, United Kingdom Long O Donnell Associates Limited Full time

    Job Title: Proposal CoordinatorWe are seeking a highly organized and detail-oriented Proposal Coordinator to join our team at Long O Donnell Associates Limited. As a key member of our proposals team, you will play a crucial role in supporting the development and submission of high-quality proposals to our clients.Key Responsibilities:Manage the proposal life...

  • Proposal Coordinator

    3 weeks ago

    Northwich, United Kingdom Long O Donnell Associates Limited Full time

    After a busy and successful start to the year here at Long O Donnell, we are looking for a Proposals Coordinator to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation. Were seeking a detail-oriented and tech-savvy Proposals Coordinator to join our dynamic team. This role is pivotal in driving...

  • Proposal Coordinator

    3 weeks ago

    Northwich, United Kingdom Long O Donnell Associates Limited Full time

    After a busy and successful start to the year here at Long O Donnell, we are looking for a Proposals Coordinator to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation.Were seeking a detail-oriented and tech-savvy Proposals Coordinator to join our dynamic team. This role is pivotal in driving...

  • Proposal Coordinator

    3 weeks ago

    Northwich, United Kingdom Long O Donnell Associates Limited Full time

    After a busy and successful start to the year here at Long O Donnell, we are looking for a Proposals Coordinator to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation.Were seeking a detail-oriented and tech-savvy Proposals Coordinator to join our dynamic team. This role is pivotal in driving...

  • Proposal Coordinator

    3 weeks ago

    Northwich, United Kingdom Long O Donnell Associates Limited Full time

    After a busy and successful start to the year here at Long O Donnell, we are looking for a Proposals Coordinator to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation.If your skills, experience, and qualifications match those in this job overview, do not delay your application.Were seeking a...

  • Proposal Coordinator

    3 weeks ago

    Northwich, United Kingdom Long O Donnell Associates Limited Full time

    After a busy and successful start to the year here at Long O Donnell, we are looking for a Proposals Coordinator to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation. Were seeking a detail-oriented and tech-savvy Proposals Coordinator to join our dynamic team click apply for full job details

  • Proposal Coordinator

    3 weeks ago

    Northwich, North West, United Kingdom Long O Donnell Associates Limited Full time

    After a busy and successful start to the year here at Long O Donnell, we are looking for a Proposals Coordinator to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation.If your skills, experience, and qualifications match those in this job overview, do not delay your application.Were seeking a...

  • Proposal Specialist

    3 weeks ago

    Northwich, Cheshire, United Kingdom Long O Donnell Associates Limited Full time

    We are looking for a Proposal Specialist to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation.This role is pivotal in driving successful proposal submissions, requiring a detail-oriented and tech-savvy individual who is able to manage multiple tasks and deadlines effectively.Main...

  • Proposal Coordinator

    2 weeks ago

    Northwich, Cheshire, United Kingdom Long O Donnell Associates Limited Full time

    Job Title: Proposal CoordinatorWe are seeking a detail-oriented and tech-savvy Proposals Coordinator to join our dynamic team. This role is pivotal in driving successful proposal submissions and maintaining high-quality documentation processes.The Company:Long O Donnell Associates is a world-class consultant providing engineering, project, and programme...

  • Proposal Manager

    3 weeks ago

    Northwich, Cheshire, United Kingdom Long O Donnell Associates Limited Full time

    We are seeking a detail-oriented and tech-savvy Proposals Coordinator to support our team with methodical management of tender opportunities and drive towards digitalisation.Key responsibilities will include managing our tender pipeline, coordinating with internal stakeholders, and implementing process improvements.As a key member of our team, you will play...

  • Proposal Management Specialist

    4 days ago

    Northwich, United Kingdom Long O Donnell Associates Limited Full time

    Overview: At Long O'Donnell Associates Limited, we are seeking a skilled Proposal Coordinator to support our growing team. The ideal candidate will have 1+ years of experience in proposals or a related field and be detail-oriented with a passion for data analytics.Salary: We offer a competitive salary range of £45,000 - £60,000 per annum, depending on...

  • Senior Proposal Management Specialist

    3 weeks ago

    Northwich, Cheshire, United Kingdom Long O Donnell Associates Limited Full time

    Proposal Coordinator Opportunity at Long O Donnell Associates LimitedWe are seeking a detail-oriented and tech-savvy individual to support our growing team with methodical management of our tender opportunities and a drive towards digitalisation.This role is pivotal in driving successful proposal submissions and maintaining a high level of quality in our...

  • Work Experience Coordinator

    2 weeks ago

    Northwich, Cheshire, United Kingdom Long O Donnell Associates Limited Full time

    This role is pivotal in driving successful proposal submissions and maintaining high-quality documentation processes. If you are passionate about data analytics, digitalisation, and delivering compelling submissions, this is the perfect opportunity for you! Long O Donnell Associates is continually recognised as a world class consultant providing...

  • Subcontracts Representative

    6 months ago

    Northwich, United Kingdom Black & Veatch Full time

    At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around...

  • Business Operations Coordinator

    1 month ago

    Northwich, Cheshire, United Kingdom Close Brothers Group Full time

    Job Title: AdministratorWe are seeking a highly organized and detail-oriented Administrator to join our team at Close Brothers Asset Management. As an Administrator, you will play a crucial role in providing administrative support to our clients and internal teams.Key Responsibilities:Issuing of literature and application formsFacilitating the processing of...

  • Sr Subcontracts Representative

    5 months ago

    Northwich, United Kingdom Black & Veatch Full time

    At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around...

  • Senior Digital Engineering Coordinator

    2 weeks ago

    Warrington, Cheshire, United Kingdom Murphy Full time

    Senior Digital Coordinator, Warrington We are looking for a Senior Digital Coordinator who can lead GIS on multiple projects, supervising and taking responsibility for the co-ordination, production, checking and approval of technical drawings and models. Work as an integral part of the project team supporting the implementation of new Digital...

  • Business Account Coordinator

    2 months ago

    Warrington, Cheshire, United Kingdom Babcock Full time

    Job Title: Senior Business Manager Compensation: Competitive package including performance related bonus, company car and private medical insurance Role Type: Full time / Permanent At Cavendish Nuclear we're working to create a safe and secure world, together, and if you join us, you can play your part as a Senior Business Manager. As a Senior Business...

  • Subcontracts Representative

    6 months ago

    Northwich, United Kingdom Black & Veatch Full time

    At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around...

  • Lead Engineer

    4 weeks ago

    Warrington, Cheshire, United Kingdom MDE Consultants Ltd Full time

    A Leading UK-based engineering and design company is seeking an experienced professional to lead in the design, development, and coordination of low-voltage (LV) systems. With over a century of industry experience, the company serves a variety of sectors, including water, energy, pharmaceuticals, and food and beverage industries, delivering cutting-edge,...