Bedrijfsleider / Office Manager

2 weeks ago

London, United Kingdom GIFT Inc Full time

We are looking for an enthusiastic, well organised individual to join a highly motivated team to continue its vital work in the community. The role of the Office Manager will be to ensure the core administration vital to the smooth operational running of GIFT is implemented. They will be required to run and continuously improve the main administrative functions of GIFT, including database management, compliance, website management, HR and general risk management. Database Management
Oversee the CRM database, ensuring the data is clean and updated on an ongoing basis
Ensure all methods of capturing database information are set-up and working properly to guaranteeall information being captured. This includes iPad’s working at relevant sites plus capture cards when needed and then added to the database using JFT database support
Produce reports of correct databases and information for mail-outs, email newsletters and donor campaigns
Develop the CRM database in consultation with the Director of Operations and Chief Technical Officer, ensuring it continually evolving
General Administration
Run the general office administration, to include ordering supplies and supporting staff with general administrative tasks
Support any events with general administrative tasks, including planning logistics and sending out information
org email account
Website
Liaise with web designer as required to ensure new pages, features and changes to the home page are made
This includes a desktop/laptop computer, mobile phone and anything else required
Implement the leave system for keeping accurate records of all types of leave taken by staff, which includes sick leave, annual leave and any other leave requested
This includes ensuring their desk and equipment is ready and also explaining the annual leave and any other systems upon starting
Source and ensure all necessary training is offered to staff as appropriate, including Safeguarding, Health & Safety, First Aid, Teams and IT Training, etc.
Update all policies, procedures and processes as advised by JFT and the Director of Operations, ensuring appropriate staff know about all relevant changes
Implement any policy requirements such as, but not limited to, DBS checks, filing incident reports, completing H&S reports and any other required process
Update the Risk Register on an ongoing basis and notify the Director of Operations of any potential risks
Ensure Risk Assessments are completed and saved for all events and programmes, using standard templates
Must have excellent administration and IT skills with proficiency in the MS Office Suite and experience using CRM databases
Helping others and encouraging the community to get involved in giving is at the core of our mission.
Volunteering for GIFT back in 2008, when I was in Sixth Form, made a profound impact on me (not just because my now-wife did the food deliveries with me). I would now like to share these experiences with my own kids as they grow up, to help them learn the lessons I was lucky enough to learn myself.
Volunteering for GIFT back in 2008, when I was in Sixth Form, made a profound impact on me (not just because my now-wife did the food deliveries with me). I would now like to share these experiences with my own kids as they grow up, to help them learn the lessons I was lucky enough to learn myself.
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