Purchasing Coordinator

2 weeks ago

Northallerton North Yorkshire, United Kingdom North Yorkshire Police Full time

The Procurement Team is responsible for ensuring procurement delivers maximum value for money and achieves legislative compliance through the support and development of best practice which is intrinsically linked to the organisational priorities of the Office of the Police & Fire Crime Commissioner (OPFCC) , North Yorkshire Police (NYP) and North Yorkshire Fire & Rescue Service (NYFRS).

Are you a master of the details, with a knack for turning chaos into order? Do you see procurement not just as a task, but as an opportunity to streamline processes and drive efficiency? If you are ready to harness your organisational skills and make a real impact, we want you on our team as a Purchasing Support Officer.

Key Responsibilities:

Support the provision of an efficient and effective purchasing service offering, which is linked to organisational priorities of the OPFCC, NYP and NYFRS and compliant with legislation, appropriate policies, standing orders, procedures, professional governance and procurement regulations.

To undertake best-in-class purchasing practices in line with the Procurement Service Catalogue and associated KPIs to all service users.

Provide general advice and direction to internal customers relating to the ordering of goods and services andensure purchasing transactions are processed in a compliant manner in line with the Procurement Service catalogue and appropriate key performance indicators.

Provide a first point of contact for both telephone enquiries and correspondence, responding promptly or, where appropriate, escalating throughout the Procurement structure tiers to deliver high quality customer service.

Utilise electronic purchasing systems to raise requisitions, create and receipt purchase orders, maintain inventory systems and e-catalogues and ensure an effective purchasing service.

Utilise procurement portals and produce basic spend reports and associated analysis, as required.

Undertake end of month tasks tosupport the update of Procurement Registers and dashboards.

Prepare basic and basket of goods quotation exercises to support determining the preferred supplier and ensuring best value.

To establish key contacts and develop effective working relationships with customers and stakeholders as appropriate.

Requirements:

To succeed in this role, you will be need:

High level of attention to detail

Good verbal and written communication skills

Ability to work under pressure, prioritise workload and meet deadlines

Excellent customer service skills

Team working skills.

Ability to analyse information and data to support decision making

Willingness and ability to gain an understanding of procurement processes and responsibilities of the various levels within the enableNY Procurement team and the relationships with external organisations.

Working for us - what we can offer you

Working for the emergency services is truly rewarding, and we want to inspire all colleagues to achieve their full potential. Everything we do has a direct impact to the service our organisation delivers, and each of us contributes to ensuring our communities continue to feel safe.

Youll be welcomed into an organisation that is committed to ensuring everyone is treated fairly and supported equally. We value different perspectives, skills and experiences and we care about the well-being of our staff, and actively support people so they can perform to their best.

In addition, we offer a range of benefits including:

  • Staff support networks
  • Training and development
  • Excellent government pension scheme
  • Access to onsite Health and Wellbeing services
  • 24 days holiday entitlement, increasing to 30 days with length of service (plus bank holidays)
  • Access to discounts at major retailers
  • Unison recognised trade union
  • Inclusion and Diversity support networks

Positive Action

We, at North Yorkshire Police value difference. We have a positive action team who are dedicated to supporting you through your application and beyond. If you feel you need any reasonable adjustments to help reach your potential, please contact our Positive Action Team.

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