Office Manager

2 weeks ago


Cherwell Oxfordshire, United Kingdom Hunter Mason Consulting Ltd Full time

POST TITLE: Office Manager/PA DEPARTMENT: Memoria Group HOURS: Full-time (40 hours a week) RESPONSIBLE TO: Deputy CEO SALARY: £35,000 per annum Job Purpose To provide administrative support to the Deputy CEO with management of certain key functions for the business Outline of Primary Duties PA/EA Duties

  • Provide diary management support to the Deputy CEO of Memoria Ltd
  • Report writing / reviews
  • Support construction process for new crematoria and COLC.
  • Provide administrative support to all online memorial sales
  • Book venues, meetings and events
  • Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs.
  • Take meeting minutes as required
  • Assist Deputy CEO with private engagements, personal shopping and medical appointments
  • Complete general research tasks both in industry and non-industry related tasks.
  • Organise travel support for all senior and relief managers.
  • Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.
  • Support directors with the compiling of monthly expense claims.
Marketing Duties
  • Assist with the management of website content
  • Assist any change to marketing material – managing the sign off process
  • Work closely with Senior team to ensure that content is appropriate
Office Management Duties · Assist with the management of the Company fleet including: o Insurance o Servicing o Fuel card allocation o Tolls and charges
  • Ensure that the office has supplies for catering, cleaning etc
  • Manage any requirements for building maintenance
  • Manage off-site archiving process
  • Authorising invoices for cleaners, archiving
Key Competencies
  • High level of Word, Excel and systems experience
  • Good communication skills
  • Initiative and the ability to prioritise / manage own workload
  • Adaptability
  • Integrity, sensitivity and commitment
  • Attention to detail

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