Executive Assistant to Chief People Officer

1 week ago

London, United Kingdom Central & North West London NHS Foundation Trust Full time

An exciting opportunity has arisen to provide advanced, high level and quality executive support to the Chief People Officer.

This is a highly demanding role and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organisation. You will need to be a highly motivated, forward thinking individual with extremely strong organisational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of MS Outlook, Word, Excel and PowerPoint are essential.

The responsibilities are extremely varied and include high level diary management, meeting/event co-ordination, project support and extensive partner/stakeholder liaison. You will have specific responsibility for overseeing the departmental boards ensuring a clear forward plan and agenda, with clear and precise minute taking.

This role would be perfect for an experienced, enthusiastic and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organised, confident and articulate.

This is an exciting, fast paced and busy environment. The CPO has an extremely key role within the organisation and the Executive Assistant is required to provide support in every facet of their work.

Main duties of the job

The Executive Assistant provides a high-level administrative position which provides direct support to the CPO. The role works closely with the CPO in order to help execute the organisation's goals. The position supports the CPO's work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations. The role is instrumental in assessing and implementing executive systems of reporting and administration. The role requires an advanced understanding of the Executives portfolios and other complex areas commensurate with the role of the CPO.

The role is responsible for overseeing and managing the CPO's meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive Assistants to cover holiday, sickness etc. including for the Chief Executive's EA.

About us

There's a place for you at CNWL. We're passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient's own home. Patients are at the heart of everything we do. Providing top quality care depends on our ability to employ the best people. We're always looking to recruit outstanding people who will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee we're hoping to find our future leaders and we'll support our staff by providing opportunities to develop your career. With a diverse culture and equally diverse range of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more - whatever stage of your career you're at, there's always a place for you at CNWL.

Job description Job responsibilities
  • Act as the first point of contact for the CPO, including managing/screening calls, emails, correspondence and visitors.
  • Take organisational responsibility of departmental Boards and committees.
  • High level diary management.
  • Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the CPO and all their reports.
  • Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level.
Person Specification EDUCATION AND QUALIFICATIONS Essential
  • Educated to Degree level or equivalent relevant experience
  • Evidence of further education degree/diploma level or equivalent relevant experience
PREVIOUS EXPERIENCE Essential
  • Extensive PA experience at director/senior level including experience working either in the NHS or a large complex multi-sited organisation
  • Experience of working independently on non-routine matters and exercising judgement and decision-making skills across the work area
  • Experience of full diary management and problem solving
  • Experience dealing with people at all levels including external agencies, stakeholders and partners
  • Evidence of robust decision making with an ability to act on own initiative and independently
SKILLS, KNOWLEDGE, ABILITIES Essential
  • Ability to take high quality minutes at senior meetings and produce accurate and succinct records of discussion
  • Ability to draft complex and sensitive correspondence on behalf of the CPO
  • Excellent knowledge of Microsoft Office packages including Outlook, Word, PowerPoint, Excel, Access, Adobe, Project
  • Excellent communication skills both verbal and written
  • Excellent organisational skills to be able to plan and prioritise workload to meet tight deadlines and deliver agreed objectives within agreed timeframes.
  • Knowledge of issues of confidentiality
  • Excellent interpersonal and communication skills, creative and confident to be able to build good working relationships within the wider team
Employer details Employer name

Central and North West London NHS Foundation Trust

Address

350 Euston Road
Regent's Place
London
NW1 3AX

Any attachments will be accessible after you click to apply.

333-C-HQ-0769

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