Executive Assistant to Chief People Officer

1 week ago

London, United Kingdom This is an IT support group Full time

An exciting opportunity has arisen to provide advanced, high level and quality executive support to the Chief People Officer.

This is a highly demanding role and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organisation. You will need to be a highly motivated, forward thinking individual with extremely strong organisational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of MS Outlook, Word, Excel and Powerpoint are essential.

The responsibilities are extremely varied and include:

  1. High level diary management
  2. Meeting/event co-ordination
  3. Project support
  4. Extensive partner/stakeholder liaison

You will have specific responsibility for overseeing the departmental boards ensuring a clear forward plan and agenda, with clear and precise minute taking.

This role would be perfect for an experienced, enthusiastic and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organised, confident and articulate.

The Executive Assistant provides a high-level administrative position which provides direct support to the CPO. The role works closely with the CPO in order to help execute the organisation’s goals. The position supports the CPO’s work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations.

The role is responsible for overseeing and managing the CPO's meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive Assistants to cover holiday, sickness etc. including for the Chief Executive's EA.

Act as the first point of contact for the CPO, including managing/screening calls, emails, correspondence and visitors.

Take organisational responsibility of departmental Boards and committees.

Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the CPO and all their reports.

Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level.

For full details see the attached job description.

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