Assistant Estates Manager Assistant Estates Manager

3 weeks ago

Manchester, United Kingdom Savills Full time

The role of the Assistant Estate Manager is to support the Estate Manager in their role to ensure the overall smooth running of the buildings and estate. This includes supporting in the recruitment and training of site-staff whilst maintaining a safe and pleasant environment for our customers, through the monitoring of Health & Safety systems and the promotion of best practice throughout all tasks.
Working alongside the Estates Manager, the post holder will undertake the following:

~ Act as a site co-ordinator for on-site works and contractor/client/client representative site visits


Manage contractor site access and permits to work for service provider contracts, proactively ensuring the maintenance of sound working relationships and tight standards of financial and contract management.
Managing the use of CCTV systems in accordance with data protection legislation, creating links with Council ASB Enforcement and the Police.

Undertake site checks across all common areas of the buildings and estate on a regular basis having regard for state of repair
Supervise service contracts and maintaining up-to-date records of all work carried out by contractors.
Deputise for the Estates Manager in their absence

Ensure that the day-to-day running of the buildings and estate is effective and efficient.
Keep service areas in a clean, tidy and secure condition and control vehicular traffic in these areas.
Ensure that fire and health and safety regulations are adhered to in all buildings by inspection, checking the signs, advising on defects, improvements required, etc.
Monitor and maintain Health and Safety Records in accordance with the frequency required by the site Health and Safety manual.
Ensure that all insurance risk control requirements and, where appropriate, recommendations, are undertaken.
Ensure that daily checks are undertaken of the common areas of the estate and buildings and that all necessary remedial works are undertaken within a reasonable time period. Where remedial works are required immediately, the area in question must be cordoned off and made safe for all visitors, tenants, etc.
Ensure that all health and safety and insurance details are updated and kept on site in respect of the retained contractors.
Ensure that Health and Safety policy is complied with at all times.
Control and monitor the keys for all common areas in the buildings and any estate serviced areas
Deal with enquiries by telephone, personal visits from tenants, leaseholders, contractors, the public, or whoever may have reason to make contact.


~ Have an agreed rota with the Estate Manager to be on hand to deal with any 'out of hours' calls.

Establishing and developing good relations and partnerships with various authorities and local agencies, notably: -

Local authority
Fire brigade
Promotions/Events

~ Working with site staff and contractors towards achievement of their goals.
Identifying and implementing training and development programs and pursuing suitable training solutions.
Ensure that both in house staff and contractors are smart and well presented at all times.
To work alongside the Estates Manager to ensure the smooth running of the estate and buildings
To cover the role & responsibilities of the Estates Manager in their absence
Quality Assurance

Devising a training program for all on-site staff, where required
Adhering to all quality assurance requirements.
Willingness to adopt a flexible approach to working patterns in order to respond to the changing needs of a retail environment.
IOSH/NEBOSH Health & Safety qualifications.
Ability to use full range of Microsoft applications inc. Word, Excel, PowerPoint, Outlook.
Liaison with Police, Fire and Government Enforcement office.
Working Hours - Mon-Fri 08:00-16:00

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