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Facilities Compliance Administrator

3 months ago

Silverstone, United Kingdom Aston Martin F1 Team Full time

We have a new opportunity to be part of our Facilities team in the role of Facilities Compliance Administrator.


Responsibilities:

  • Support the Facilities team through the maintenance of records in respect of health and safety and other areas of compliance.
  • Support the Facilities team to maintain the planned and reactive maintenance logs including liaising with external contractors and service providers as necessary and facilitate requirements to support them, including RAMS, contractor portal bookings and ensuring documentation is up to date and accurate and records are properly maintained.
  • Administration of statutory certificates.
  • Arrange bookings for health and safety and other compliance work in line with the timetables provided, updating records as necessary.
  • Support Employee Wellbeing administration
  • Support Lone Working administration
  • Support the Senior Estate and Projects Team Manager with HR related tasks including maintaining a record of Holiday entitlement, absence recording and a training matrix.
  • Raise purchase and Invoice requisitions including ordering of PPE
  • Support, administer and create employee and contractor passes.
  • Provide data into KPI reporting systems, including incident, accident and near misses.
  • Book rooms and support diary management for the team.
  • Support events as required.


Skills & Knowledge Required

  • Excellent administration and PC literacy skills including MS office, MS SharePoint and ability to learn to use our internal and CAFM systems
  • Excellent verbal and written communication skills with the ability to interface well with vendors and to ensure positive effective relationships and partnering.
  • Experience in FM Management Systems would be an advantage.
  • High attention to detail and data input and record keeping.
  • Organised, professional and have the ability to prioritise work task.


Embark on a journey with Aston Martin Aramco® Formula One Team to reshape history at our brand new state-of-the-art, sustainable campus based in Northamptonshire. We blend our rich heritage with innovation, bringing new energy to the sport and a determination to challenge the status quo. Fuelled by fresh investment and commitment, we're poised to dominate the track and establish ourselves as a competitive force. To succeed on this mission, we're looking for talented individuals who share our passion for racing and drive for success.


Not only will you be part of a high-performing and collaborative team, you will also benefit from a competitive package which includes a discretionary bonus scheme, contributory private health care and personal pension plan, life assurance, TEDSgroup childcare benefits, cycle-to-work scheme, tech scheme, and a car scheme. Additionally, we have an upcoming on-site gym with fitness, spin and yoga classes, and a new restaurant offering indoor and outdoor dining.


Join us in an exciting and rewarding environment, where you'll play a crucial role in shaping Aston Martin's legacy in motorsport - apply now and be part of the racing revolution

Aston Martin Formula One Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.


Aston Martin Aramco® Formula One Team is committed to making sure our selection methods are fair for all. If you would like to request that reasonable adjustments are made, please complete our Request for Reasonable Adjustments form here.