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Document Controller
3 months ago
Berkshire Talent Partnership are proud to be working with a leading renewable company with an enviable portfolio of cutting edge projects in its portfolio. Our client are seeking an exprienced Document Controller to join the team either in their London office (Hybrid Working).
The Document Controller, with report to the Project Controls Manager, so whilst management of design documents is important prior experience of managing commercial, planning and projects controls documents will be very advantageous.
Purpose
Responsible for the maintenance of project documents, particularly for the Project Controls Department. Ensure that accurate information is distributed throughout the organisation, on time, while managing the project document control system / EDMS platform.
Responsibilities (Key Deliverables)
- Execute document control protocols and procedures in functional work areas as assigned by the Project Controls Manager
- Process incoming and outgoing documents including receipt, classification, registry, distribution, archiving, storage, and retrieval.
- Develop knowledge and understand project management principles, quality systems, quality plan and working procedures.
- Implement elements of project management and quality within the scope of the project document control department.
- Attend to control and check points allowing for continuous monitoring of procedure implementation.
- Participate in the development and implementation of project document control procedures under the supervision of the Lead Document Controller or Document Control Manager.
- Front-line enforcement of approved document control procedures across the project organisation and interface with other project participants and team members.
- Identify specific instances of non-conformances and report details to supervisor for onward resolution.
- Continuously identify opportunities of enhancements in the document control process.
- Prepare document status reports as directed by supervisor.
- Provide assistance in the training programme on project document control systems and skills transfer.
- Develop and maintain open communications and positive working relationships with project participants and team members providing advice and support when required.
- Strengthen the document control team by enhancing the skills of junior staff via close on-the-job training.
- Apply a proactive approach in a fast paced, constantly changing and expanding environment.
- Develop and maintain effective working relationships across a diverse global business.
Knowledge, Skills & Qualifications Essential
- Good command of English language, Written and Oral.
- Minimum of two (2) years’ experience in the control of project documents or correspondence on large and complex projects.
- Proven experience in document control procedures and protocols.
- Exposure to electronic data management systems (EDMS) or project collaboration tools such as ProArc, Sharepoint, Live Link etc…
- Experience in carrying out procedure implementation on projects.
- Working knowledge of project interfaces with regards to disciplines and systems.
- Previous experience in Engineering, Construction or Resource Industries.
- Excellent communication skills.
- Previous experience with direct interaction between Client Team Members and Project Team Members.
- Able to perform under minimal supervision via written procedures and work instructions.
- Strong organisational skills.
- Analytical and problem-solving skills.
- Strong attention to detail. · Flexible and willing to travel where required for training and other purposes.
- (Desirable) Working knowledge in the preparation of document control forms and templates
- (Desirable) Working knowledge of ISO 9001.
