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​​Bid Tender Manager

3 months ago

London, United Kingdom Venterra Group Full time

Company & Team Introduction:


Founded in 2021, Venterra is a dedicated wind energy services group at the forefront of driving the clean energy transition. We engineer, build and support the operations of major wind developments around the world by providing specialist, technical and comprehensive services at every stage of the project lifecycle. Our vision is to become the global services champion and strategic partner supporting the wind industry’s rapid expansion.


Through acquiring and integrating a portfolio of highly specialised supply chain companies with complementary skillsets and expertise (Balltec, CAPE Holland, FoundOcean, Gavin & Doherty Geosolutions, INSPIRE Environmental, Naver Energy, Partrac, Ordtek and Osbit), Venterra provides cutting-edge, innovative and efficient engineering solutions and services to leading developers and installation contractors around the world. This includes our market-leading Geoscience, Environmental, Design, Advisory and Survey services as well as our construction phase offering and back-deck mission equipment.


Across the group, we’re committed to sustainability, safety, and the highest standards of quality, helping to reduce project risk, time and cost.


As Venterra continues to expand, we are seeking a Bid Tender Manager / Technical Writer to join our Design & Advisory service lines.


Design service line:

The Venterra Design service line incorporates the design and analysis of foundations and substations for Floating and fixed Offshore Wind, Monopiles and Jackets, T&I, Onshore and Offshore substation design and Onshore Renewables.


Advisory service line:

The Venterra Advisory service line incorporates those services which are offered to wind farm developers at the early DEVEX stages. Services such as Grid Advisory & Infrastructure Security, Development and Market Intelligence, Government Advisory, Business Case and Commercial Support, Due Diligence, Wind Resource & Energy Yield Analysis and Project & Package Management.


The selected candidate will contribute to both service lines and be employed through Gavin & Doherty Geosolutions (GDG) legal entity, a key Venterra company delivering work within Venterra’s Design and Advisory service lines.


Role Description:


Management and coordination of tender process to ensure on time delivery of high-quality tender submissions, ensuring that responsibility for technical submission is assigned and managed. Ensuring that the tender preparation process is well structured and those submitting elements know clearly what is expected and by when. Should be able to priorities between small and large submission to ensure efficient use of contributor’s time. Providing guidance to the bid administrator. Ability to work across sectors and identify where the bid team can add value to the client experience.


Key responsibilities will also include:


  • Management of larger bids including understanding and summarising the scope expectations and slitting scope into manageable elements for the technical team to provide contributions to the bid
  • Providing non technical prose to tender submissions and editing technical text to ensure a corporate voice and consistency across the tender document.
  • Management and reporting of the tender and opportunity register through a CRM system
  • Calling, managing and reporting bid / no bid meetings
  • Single point of contact with client when bid conditions require it.
  • Providing insights into what makes bid submission successful or otherwise
  • Coordinating presentations and the design of supporting collateral for major bids
  • Content development, document design and production
  • A strategic and hands-on approach with the ability to take ownership of bid requests to deliver a seamless experience for all of your stakeholders.
  • Compose pitches, tenders, brochures and presentations while ensuring they are fully compliant with client specifications and requirements.
  • Manage the format and layout of the response documents.
  • Maintaining the development of tender documents and tender library.
  • Assist to the improvement of bid processes and associated best practice.
  • Provide post tender analysis and reporting.
  • Implement a process of continual refinement and improvement of tender materials so that each tender learns and improves from the previous ones
  • Proactively consult technical teams so that case studies and track record can be collected in a format suitable for inclusion in tenders.


Expertise required:


  • Demonstratable relevant experience, ideally within renewables, oil and gas, nuclear or construction Industry.
  • Strong organisational skillset to guide and manage technical input to ensure on time quality submissions
  • Good interpersonal skills and teamworking ability
  • Strong experience drafting and pull together complex tenders.
  • Effective communication style (both written and verbal), with strong interpersonal, negotiation and influencing skills across all levels
  • Previous experience coordination bids and tenders in a professional services environment
  • Proficient written skills with some exposure to proposal writing
  • Strong Microsoft computer skills, Adobe Creative Suite skills are favourable
  • Creative flair with an eye for good design
  • Attention to detail
  • Experience with a CRM system and ability to produce reports, charts and graphs to allow for analysis of data


Education/Qualifications and Competencies


  • Ideally hold a relevant technical, business, marketing or language based degree, HND, HNC or similar with relevant experience
  • Willing and able to travel as required
  • Excellent verbal and written English


Additional requirements:


Candidates should also be highly organised and motivated individuals with effective communication skills, a good work ethic, and a commitment to technical excellence, personal efficiency, and career progression through Continued Professional Development.


At Venterra:


At Venterra, we are committed to inclusion and diversity in everything we do. We take inclusion and diversity seriously. We know that getting this right is critical for us to live our organisation’s values. We are always trying to improve our way of working to be more inclusive and equal. We are an equal opportunity employer. Our vision is for Venterra to be a place where people of all ethnicities feel welcomed to work.