PA / Office Manager
2 months ago
Our client is a leading engineering company that provides engineering services to the Rail, Transport and Commercial Vehicle sectors. They are recruiting for a highly organised Office Manager and PA to the MD.
The Role
Must be able and willing to work in various and sometimes challenging environments. Candidate must be adaptable and open-minded, able to engage with diverse teams constructively and should face new challenges as a learning and growth opportunity always seeking positive outcomes.
PA Responsibilities:
Arrange meetings internally and externally, travel accommodation and general administration duties for the MD and other members of the senior team.
Carry out confidential tasks / personal administration for the MD and other members of the senior team.
Work closely with the MD and senior team on all areas of the business.
Take responsibility for the diaries of the senior team and booking of company/departmental/ executive and client meetings.
Compile meeting packs and take notes, ensure actions are completed for all senior meetings.
Assistance with monthly expense forms / centrally diarising leave.
Liaise with Managers on guest lists and invitations for company events.
Control bookings for meeting rooms, teas, coffees and lunches for meetings.
Manage reception, help with any queries on telephones, travel and accommodation.
Office Manager Responsibilities:
Manage all office contracts to include: Mobile phones, Landlines, Cleaners, Soft and Hard Facilities Maintenance.
Always be vigilant with regards to cost savings on all contracts every time a contract is up for renewal and in all areas of the business.
Renewing licences CLA, PRS, TV and ICO for the premises as well as completing any legal form required with regards to information needed on the company either internal or external.
Ordering office supplies to include any equipment, furniture or sustenance either from suppliers.
Arrange in house training courses.
The Candidate
Track record as an Office Manager and Personal Assistant
Happy to work in an office-based role
Exceptional planning and organisational skills
Able to work on their own initiative
Must be advanced in Microsoft Word and Outlook
Knowledge of PowerPoint and Web sites useful.
Excellent communication skills and has the ability to relate to people on different levels within an organisation.
The Package
Offering up to £43k plus bonus, private medical and dental cover.
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