Logistics Administrator

7 days ago


Hertfordshire, United Kingdom GPA Global | Packaging Solutions Full time

A Logistics Administrator plays a crucial role in managing and coordinating a company's logistics operations.


Here’s a summary of the key responsibilities and requirements for this position:


  • Producing Shipping Documentation: Create and manage shipping documents for worldwide shipments.
  • Data Entry: Accurately input data related to shipments and logistics.
  • Liaising with Freight Forwarders: Communicate with freight forwarders to coordinate shipments.
  • Obtaining Quotes: Get quotes for sea, air, road, and courier services.
  • Booking Couriers: Arrange couriers and prepare documentation for DHL/FedEx.
  • Project Setup: Initiate new projects on Microsoft Teams.
  • Document Uploading: Upload necessary documents onto Microsoft Teams.
  • Query Resolution: Address and resolve any issues related to deliveries and invoicing.
  • Accounts Assistance: Help the accounts department with payment issues related to deliveries and proof of delivery (POD).
  • Shipping Schedules: Manage and update worldwide shipping schedules.
  • Delivery Notes: Raise delivery notes and manage stock transfers.
  • Inventory Management: Oversee inventory at various locations, including Mexico.
  • Stock Reconciliation: Perform monthly stock reconciliations.
  • Goods Receipt Note (GRN): Manage stock into transit and warehouse/client locations.
  • Shipment Monitoring: Track and monitor shipments globally.
  • Schedule Maintenance: Maintain and update schedules with detailed shipment information.


Required Skills, Competencies, and Education:

  • Microsoft Excel Proficiency: Essential for managing data and logistics tasks.
  • Attention to Detail: Critical for accuracy in documentation and data entry.
  • Microsoft Teams Skills: Beneficial for project management and document sharing.
  • Communication Skills: Excellent communication abilities are necessary.
  • Logistics Experience: Preferred but not essential; previous experience in logistics is advantageous.
  • Multitasking and Planning: Ability to handle multiple tasks and plan ahead effectively.
  • Professionalism: Always demonstrate a professional manner.
  • Team Player: Ability to work well within a team environment.


Working Conditions:

  • Hybrid schedule: 37 hours per week with 4 days/ week in the office after a qualifying period.
  • Location: Royston, Hertfordshire
  • Salary: £26,000 – £32,000
  • Holidays: 25 Days + Bank holidays



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