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Rota Administrator
2 months ago
Are you an administrator, looking for a new challenge? Do you want to make a difference?
If so, then this may be the role for you.
We are looking for an Rota Administrator to help with our Rota filling and join us on a permanent basis, covering our Surrey Out Of Hours (OOH) and Clinical Assessment Service (CAS).
In this role, you will be creating accurate rotas to ensure that all areas of the service are covered by clinicians and operational staff alike. You would be using shift pattern information and would also be calling bank and locum staff to arrange shifts. You will finalise rotas on a long term basis as well as arranging immediate cover when required.
As well as current staff rotas, you would also be in contact with new staff on a regular basis. This would include arranging training and inductions and that they have supplied any outstanding paperwork before commencing their first shift.
Whilst speaking to staff and arranging shifts, you would also be reporting any queries and problems that arise, assisting in investigations where necessary. This may include any expected shortages on the rotas, or noting any trends in staff’s ability to cover shifts such as late arrivals or non-attendance.
The majority of your role would be centred around the rotas, but you would be also be providing administration support for the Rota Manager in a variety of other duties including filing and preparing documents. Overall, you would be a key member of the team.
Shifts for this role will be between 07:30am - 18:00pm Monday - Friday.
What you'll be doing
You will be an experienced administrator who is confident with rotas or similar coordination duties. You will have a keen eye for detail and pride yourself on your accuracy. As sudden rota changes may arise, you will also have an organised approach to working and prioritising.
A basic knowledge or Microsoft office is required and you must have exceptional communications and influencing skills to be successful in this role. You must be able to demonstrate excellent communications skills with strong numerical accuracy
The role would require building a rapport with staff and managers alike, and as such you will have exceptional communication and influencing skills.
