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Administrative Assistant

2 months ago

Belfast, United Kingdom HAYS Full time
Administrative Assistant, Receptionist, Temporary, £11.92 per hour

Your new company
Hays is working with a reputable further education organisation who are looking for a temporary Administrative Assistant / Receptionist to provide comprehensive support to the office.
Your new role
Handle reception duties and respond to customer/visitor enquiries via email, phone, or in person, escalating as neededCreate letters, documents, and presentations using standard templatesMaintain accurate records through filing, photocopying, and data entryGenerate routine reports to meet office information needsExtract data from databases for management informationVerify data accuracy and report discrepanciesInput data into databases and spreadsheetsSupport administrative tasks for programs, placements, and international activities, and assist other teams as directedOrganise meetings/events by booking rooms, arranging catering, and preparing materialsPrioritise daily tasks under the guidance of the office manager to ensure timely and quality completionFollow ordering procedures to maintain necessary suppliesProcess forms and documents according to set procedures, e.g. invoices
What you'll need to succeed
A minimum of 2 years of experience in administration and reception dutiesExcellent oral and written communication skillsMicrosoft Office proficiency and experience with database managementOrganisational skills and attention to detail
What you'll get in return
£11.92 per hourTemporary with possibility of extension36.5 hours per week (Monday to Thursday 08.50 am to 5.00 pm Friday 08.50 am to 4.25 pm)Online timesheets with weekly payAccess to retailer discountsAccess to thousands of learning and development courses
What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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