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Wholesale Admin Assistant

3 months ago

London, United Kingdom The Beauty Crop Full time

Role: Wholesale Admin Assistant

Function: Commercial | Trading

Responsibility: Support UK Account Manager with our retail customers and partnerships

Reports to: National Account Manager

Location: London / Hybrid

Compensation: From £30K + Long Term Incentive Plan + Market Leading Benefits


Our background and your main purpose:

We are a young and dynamic beauty company operating primarily in the E-commerce space; We operate as an entrepreneurial brand lab currently with three beauty brands under our group company; Our company is inspired by healthy living and we create products that are enhanced with nutrition derived from natural ingredients; Our philosophy is that nutrition is as equally essential for your skin as it is for your body; We are a global team operating in the UK and North America and are passionate about creating colourful, fun and cruelty-free cosmetics; This role is career defining; allowing the right candidate to make their mark, learn while doing and work to propel THE BEAUTY CROP into a trail-blazing, aspirational global beauty brand; Reporting to our Founder and CEO, you’ll be responsible for building and maintaining strong relationships with key accounts and brokers in the UK. As a National account manager, you should be organised and able to analyse performance metrics. have great negotiation skills and the ability to foster deep relationships / partnerships with our B2B customers.


Main Accountabilities


  • Deliver administrative support to Account Manager to implement and execute UK retail strategies
  • Assist in the preparation of presentations and materials for client meetings
  • Manage and organise sales-related documentation through our internal systems
  • Take ownership of the wholesale department timelines and collaborate with Marketing on calendars
  • Assist in organising data to present on weekly trade
  • Manage samples for Eccom, Wholesale, Press/Marketing
  • Own data management internally, updating product line lists and maintaining this data
  • Managing New Line Forms and information required to retailers
  • Regular market analysis to develop a strong understanding of UK retail market
  • Support on building cross functional relationships internally and externally
  • Support on retail supply chain management, coordinating order processing and fulfilment
  • Ensure accurate and timely order entry and scheduling appointments on time
  • Contribute to ad-hoc projects across the wider business


Success in 6 months:

  • THE BEAUTY CROP is on track to deliver annual D2C revenues of >£15m (FY ‘23) with £3mn EBITDA;
  • Gaining distribution points and NPD listings with our existing retail accounts;
  • Reaching all hurdle rates relating to turn rates and sales at the existing retail accounts.


Success in 24 months:

  • THE BEAUTY CROP is track to deliver >£20m annual D2C revenues with £4mn EBITDA;
  • Expanding our Products in all relevant retail and wholesale accounts in the UK ;


Candidate Profile:

To succeed at The Beauty Crop, you must have an entrepreneurial mindset and a growth-oriented attitude. The ideal candidate must be comfortable with ambiguity and able to navigate the fast-paced and constantly evolving nature of our direct to consumer, e-commerce and wholesale/retail cosmetics business. You must be willing to take calculated risks and have a bias for action, with a willingness to roll up your sleeves and get involved in all aspects of the business. You must be a strategic thinker, with the ability to balance short-term tactics and objectives with long-term vision and goals.


Additionally, you must be customer-focused and have a deep understanding of our target audience. You must be passionate about cosmetics and have your finger on the pulse of the latest beauty trends and styles. You must be creative and innovative, with the ability to anticipate and respond to changing consumer / customer needs and preferences, before they happen.


This role is for you if you have:

  • 6-12 months in sales / wholesale preferably in beauty or cosmetics industry
  • Passionate about a career in beauty
  • Have a keen eye for detail
  • Experience of being part of a team
  • Microsoft office skills


What are the perks of working at this company?

  • Competitive salary - £30k gross per annum
  • Pension scheme
  • Hybrid working (2 days remote, 3 days from office in West London)
  • Bonus participation
  • £1,200 flexible benefit scheme
  • WFH August
  • Full training, career objectives and quick progression
  • The opportunity to join a profitable scale-up with exciting goals and aspirations
  • Join a fast growing beauty company, at the heart of natural beauty
  • You will be given a high level of responsibility on Day 1, gaining invaluable work experience to kick start a career in entrepreneurship
  • The opportunity to be part of a great, hard-working team