Document Controller

4 months ago

London, United Kingdom Caudwell Full time

Role Profile: Document Controller


Responsible to: Director of Fit Out

Location: Mayfair, London (Full-time Office based)


Role Summary:


To play a key role in supporting the delivery team this is a diverse role supporting the delivery team in a variety of administration duties with a focus on Document Control.


The successful candidate will be leading the document control team at Caudwell, ensuring day-to-day activities are running smoothly. They will assist in ensuring a consistent and reliable method of filing and managing documents is in place across the Company, ensuring company processes stay relevant making recommendations for change where necessary.


Key Responsibilities:


Working with the project administration team to effectively review, manage and update ACONEX (document collaboration system) and the document management procedures acting as the first point of contact for all document related queries

Maintain distribution lists for documents, ensuring the right documents get to the right people both internally and external consultants, managing the document cycle and comments

Managing access rights for the team

Completing regular audits to ensure effective operation of documents and quality control

Prepare and carry out inductions to employees/contractors that are new to ACONEX

Engage in appropriate meetings and reporting on workflows and project deliverables

Managing correspondence, answering emails

Arranging meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

Creating agendas and taking minutes

Various ad hoc admin tasks for the Chief Construction Officer and the delivery team

Archiving, photocopying, scanning, converting drawings to various file formats, binding, and assisting the Project Team as required


Experience:


2-years’ experience as a Document Controller preferably in high end residential projects

5 years construction based administration experience

Strong customer focus and a reputation for delivering exceptional quality

Excellent Organisational skills

Good Interpersonal Skills, self motivated, and able to work on own initiative

·Must have minimum GCSE Level C Maths and English

Ability to work within a team and be flexible


Package:


Competitive salary and package

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