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Payroll Specialist

3 months ago

Birmingham, United Kingdom Dalkia UK Full time

Jointly owned by EDF Energy and Dalkia, we are a leading technical services group operating nationwide in the UK. Housing key expertise under one roof, we provide specialist technical services in technical facilities management, mechanical and electrical engineering, energy performance contracting and systems integration and digital services.

We leverage the strength of our Group, without losing the personability of a smaller business. We are a people-first culture


With an annual turnover of over c.£600m, c. 4,000 employees and a diverse and inclusive ethos, we are proud to attract great talent, nurturing and inducting our people who embed the Dalkia DNA and apply an innovative mindset across all customer engagements.

With over 100 employees, the Dalkia Group central function has HR, Payroll, Finance, Legal, IT, QSHE and Communications teams supporting our business unit colleagues in these specialisms.


We provide technical expertise, governance, policy, guidance and support to the business units to provide a high quality service to their own people and their clients. Roles in the centre work closely with Executive team to shape and deliver our strategic goals but also partner with the business functions to embed the values, behaviours and strategic ambitions.


A summary of the role:


The Central Payroll Team is responsible for providing a shared payroll and benefit service to all 5 of the business units and the Group centre teams. As a Payroll Specialist in the Central Payroll team, you will report to the Payroll Manager and be part of a team providing a shared service for pay and reward to the Dalkia UK Group. This includes four business units and the Group Central teams. The role will align closely with specific business units (customers) and ensure they receive a high quality, timely and compliant service for pay and benefits.


As our Payroll Specialist, you will:


  1. Hold responsibility for ensuring timely and accurate delivery of weekly and/or monthly payroll calculations and transactions.
  2. Possess a high level of payroll knowledge on statutory and company policies, procedures and Group Standards seeking advice where in doubt and be confident in resolving first line employee queries through the payroll helpdesk to a satisfactory conclusion or escalating as necessary, in line with agreed process and Service Agreements.
  3. Be responsible for the administration, coordination and management of the payroll function via our outsourced Payroll Bureau service provider, where such arrangements are in place.
  4. Prepare and input data for monthly and weekly payroll in line with payroll deadlines.
  5. Ensure employee costs are charged accurately to the right contracts / functions.
  6. Support the smooth running of payroll data between internal and external parties as appropriate
  7. Process timesheets, pay rates and welfare benefits for all contractors, permanent full time, part time and temporary employees.
  8. Support the Payroll Manager with the weekly and monthly end to end payroll processes including reconciliations of payroll reports prior to BACs transmission.
  9. Process employee expense claims and associated payment transactions as appropriate.
  10. Create and distribute payroll reports to relevant stakeholders, including Finance and HR.
  11. Ensure compliance with all employment contracts and UK statutory requirements.
  12. Provide support for Tax Year End activities i.e., P60’s, P11D’s.
  13. Support any required payroll system testing as and when required


Skills


  1. Analytical: High level of accuracy and attention to detail when working with timesheets and payroll information.
  2. Problem Solving: Able to identify a problem, define it, determine the root cause, identify possible solutions, and implement or escalate to senior managers as required.
  3. Time Management: Strong organisational skills and the ability to manage multiple tasks and deadlines to strict deadlines.
  4. Confidentiality: Demonstrates ability to handle confidential payroll information with discretion while maintaining employee privacy.
  5. Communication: Strong written and verbal communication skills to communicate with all levels of staff.
  6. Team Player: Ability to collaborate and work as part of a team within the payroll department.
  7. Proficiency in Microsoft Office: Advanced knowledge of Microsoft Excel.


Behaviours


  1. Professionalism: Demonstrates a high level of professionalism, ethics, and integrity throughout all payroll interactions.
  2. Confidentiality: Demonstrates strict confidentiality in handling payroll information and employee data.
  3. Customer Orientation: Shows a customer-centric approach to support employees with payroll inquiries and concerns in a timely manner.
  4. Team Player: Works collaboratively with the payroll team and cross-functional business units to achieve payroll objectives.
  5. Initiative: Proactively identifies opportunities for process improvements and automation in payroll administration.
  6. Awareness: Keeps up to date with any changes in payroll regulations and remains up to date with industry trends.


Experience


  1. A minimum of 2 years’ experience as a Payroll Administrator or similar role.
  2. Strong knowledge of UK payroll legislation, including tax, pension, and statutory payments.
  3. Experience in delivering end to end weekly and monthly payrolls.
  4. Knowledge and experience of iTrent Payroll systems (preferred)
  5. Knowledge of Working Rule Agreements would be advantageous
  6. Proficiency in using payroll software and Microsoft Excel for data management, analytics, and reporting.


So, what's in it for you?


Firstly, you get to join a fantastic, friendly, forward-thinking team of people, who will welcome you and are passionate about the work that we do.


We also offer a wide range of benefits and rewards;


  • Flexible working
  • A competitive salary package
  • A discretionary Annual Bonus Scheme – depended on role and achievement of KPI’S
  • We pay for professional memberships relevant to your role and invest in our people’s professional development
  • Pension Scheme
  • Private Healthcare
  • Income Protection
  • Free life assurance
  • 25 Days Holiday PLUS Bank holidays
  • Cycle to work scheme
  • Salary sacrifice electric vehicle scheme – where we help you lease an electric vehicle for a fixed monthly cost
  • Access to our Benefits platform with a wide range of retail discounts


We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we're happy to discuss that with you. Please contact our HR team in confidence.