Office Manager

3 weeks ago

City of London, United Kingdom Hankun LLP Full time
Job Description

Han Kun LLP, an English legal entity seeking SRA authorisation to practise English law, is planning to recruit an office manager. Han Kun LLP is to provide legal services to mainly Chinese clients or for cases/transactions involving Chinese elements, whilst closely collaborating with both international/English and Chinese law firms. Please find the job description as set out below.


  • Purpose:
  • To ensure the smooth and efficient set-up and running of a law practice by providing a range of administrative and operational support


  • Requirement:
  • Language: fluent in oral and written English, excellent command in Chinese/Mandarin is a plus
  • Degree: minimum bachelor’s degree (min 2:2) majoring in business, business management and/or marketing/digital marking
  • Working experience: 2+ years working experience in a role assuming certain duties the same as or similar to those as listed below
  • Information and communication technology (ICT) skills
  • High level of Microsoft Office skills includingin particular Word, Excel, Outlook and Teams
  • Excellent planning and project management skills

Excellent written and verbal communication skills


Desirable Requirements:

  • Qualifications: diplomas or certificates evidencing your skills required for assuming certain duties for this job as described below in respect of e.g. office management, operation, marketing and/or HR
  • Ability to plan and implement a variety of events from seminars to conferences, running various projects simultaneously

Familiar with the local legal landscape and cultural nuances is required

Similar experience in law firms or legal consultancy entities

  • Handle with matters as described below with English and/or Chinese/Mandarin language skills, ensuring efficient and smooth communication and collaboration with local regulatory authorities and within Han Kun LLP, as well as with the international/English and Chinese law firms with which it collaborates.


Administration

  • Provide administrative support to ensure efficient operation of the office
  • Assist with special projects and office events
  • Act as a liaison with general and administration departments (e.g., Finance, IT, Human Resources, Records)
  • Assist in the communication with SRA and other local regulatory authorities to ensure the satisfaction of local compliance requirements and successful office management,previous work experience in law firms is preferred
  • Work closely with the staff and attorneys in planning and execution of office-related initiatives and events involving
  • Assist in the application and maintenance of requisite licenses / certificates required for the practice of the Entity and its professionals
  • Perform other duties as assigned


Office:

  • Use a range of office software; spreadsheets; elements of legal case management database to improve operational systems, standards and policies
  • Ensure all IT and office resources are adequate, efficient and promptly maintained alongside the practice manager and the Entity’s external IT supplier
  • Liaises with building managing agents/ freeholders concerning the Entity’s premises, as required


Marketing:

  • Assist on the firm’s marketing activities
  • Assist on creating and delivering client events such as conferences, hospitality events, webinars and seminars


Benefits:

  • Inclusive of public holidays, 28 days' paid holiday in each complete holiday year
  • Ongoing training and development
  • Sick pay
  • Wellness programme
  • Company pension (available once established)


Schedule:

  • Unless stated office hours are 09:00am-5:00pm Monday and Friday but it is essential to be flexible and prepared to work beyond the normal office hours when workflow demands


Work Location:

  • Mainly working from home before the physical office of the Entity is available
  • Once the physical office of the Entity is available, need to work from the office in London unless exceptionally approved
  • flexible with travelling (if and when needed at any time)


Miscellaneous:

  • We will need to complete a pre-employment screening which includes a Criminal History Background and other employee checks
  • Reference check is required on demand
  • Suitable candidate is expected to be on board (in or around April/May 2024). The probation period will be six months

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