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Personal Assistant, London

3 months ago

Mendip, United Kingdom Publicis Groupe Full time
Personal Assistant101 Wood Lane, London, W12 7FWCompany Description

Publicis Groupe is a global leader in communication. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. Publicis Groupe is a privileged partner in its clients’ transformation to enhance personalization at scale. The Groupe relies on ten expertise concentrated within four main activities: Communication, Media, Data, and Technology. Through a unified and fluid organization, its clients have facilitated access to all its expertise in every market. Present in over 100 countries, Publicis Groupe employs over 80,000 professionals.

Job Description

The Personal Assistant will provide administrative support to assigned senior executives in the Global Business Development team in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives.  The Personal Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive approach toward work, and a strong sense of urgency.

Working for: Charlie Wright, Chief Global Strategy Director for Growth, Danny Berliner, Business Development EMEA Region Lead, Roberta Rimes, Global Integration Lead, Laura Cullum, Head of Operations and Ian Lamoglia, Head of EMEA Design.

Core Responsibilities

  • Provide administrative support with high degree of initiative, confidentiality and professional demeanour. Maintain poise to project a professional image with diplomacy and creativity in work strategies.
  • Maintain calendars using Microsoft Outlook with little input.  Schedule meetings using knowledge and good judgment of priorities.
  • Provide business travel support, monitoring travel schedules and provide back up plans as needed.
  • Expense reporting – T&E preparation and submission
  • Input weekly timesheets and maintain up to date status on department timesheets and vacation calendars.
  • Coordinate meetings and events.
  • Maintain confidential files and records using judgment and discretion.
  • Handle internal and external correspondence; create reports and presentations, as necessary.
  • Seek out opportunities to evaluate existing processes and make improvements when necessary.
  • Build effective, professional relationships with co-workers, clients and business partners.
  • Perform duties and projects as assigned by senior executives.
Qualifications
  • Bachelor's degree or equivalent experience
  • 3-5+ years of experience in administrative role supporting executive level employees
  • Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
  • Excellent communication skills
  • Ability to multi-task and prioritize; demonstrated agility and flexibility
  • Strong organizational and project management skills
  • Attention to detail and accuracy
  • Excellent judgment, problem solving and decision making ability
  • Excellent relationship building skills
  • Ability to handle sensitive and confidential information with integrity
  • Passion and enthusiasm for the position and the organization
Additional Information

TRUST
Trust is the cornerstone upon which we build our relationships. We hold ourselves to the highest standards of how a partner should behave.
We treat our people and our clients with respect, transparency and honesty.

TALENT
This is first and foremost a people business. We are committed to ensuring Publicis Media a destination for the best talent in our industry. We value people as individuals, growing ourselves as we grow our client’s business.

TRANSFORMATION
True transformation comes when we stop managing change, and instead initiate change. We believe in our purpose to be the admired force for business transformation. We believe that focusing on performance and results has the power to transform client business