Junior Document Controller
3 weeks ago
The successful applicant will be responsible for ensuring Document Management consistency across the project, rigorously maintaining control and traceability of the documentation from project initiation through to completion. This includes but not limited to the mechanical, electrical, building and civil engineering projects, proactively working with the team to minimise the risk of a project due to information not being managed, while still achieving the required standards and quality.
KEY ROLE RESPONSIBILITES:
- Implement and maintain document control processes and procedures.
- Develop and maintain the Document Management System.
- Manage all flows of documents either in electronic form or on paper support.
- Ensure Document Management accordingly to established procedures or standards (documents numbering, formats,
- issuance, review, dispatch, recording and archiving).
- Maintain and manage electronic and hard copy documents as required.
- Process incoming documentation (registration in the DMS, internal distribution, archiving).
- Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
- Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally
- (Clients and Suppliers).
- Ensure control and coordination of projects documentation and data.
- Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
- General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project
- standards regarding numbering and all others aspect related to document quality.
- Assistance in the preparation collation and issue of reports and registers as may be required.
- Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of
- documentation, handover and close-out of Project activity to ensure consistency in document control as required.
- Monitor technical documents review and approval in accordance with agreed schedule.
- Monitoring of documentation progress in cooperation with the project planner.
- Produce internal and external (Clients and Suppliers) over-due reports.
- Ensuring the use of standardised forms and templates.
- Set-up Projects folders and facilitate Project communication process.
- Establish and maintain the Master Document Register in cooperation with the Project team.
- Collate, produce and submit QA Documentation for Clients.
QUALIFICATIONS AND EXPERIENCE
- Previous experience in a Document Controller/Project Coordination role.
- Minimum experience of 1-2 years in similar role in Engineering/Construction.
- Good communication both verbally & written.
- Ability to work well within a team as well as independently.
“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees”.
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