Facilities Manager Administrator
3 weeks ago
Facilities Manager Administrator
We are working with a renowned Kent based Engineering business.
We have a fantastic opportunity to join their expanding Facility Maintenance Division.
Our client has an expanding portfolio of public and private sector clients, and the organisation comprises of several divisions including Mechanical & Structural, Electrical, Fabrication, Commercial Projects, Facility Maintenance and other associated trades.
We are currently hiring a Facilities Administrator to work at HM Prison in the Sussex area
Role and Responsibilities:
- Overseeing the administration within a FM department.
- Preparation & maintenance of spreadsheets, workflow trackers, word documents and
- site folders.
- Liaising with internal work teams, external contractors and sub-contractors.
- Support & assist live project administration.
- Provide excellent customer service.
- Outgoing correspondence via email.
- Incoming enquiries.
- Ordering PPE and departmental materials.
- Check engineer's timesheets against scheduling software.
- Scan completed paperwork and archive accordingly.
- Answer incoming calls where necessary.
- Maintain and update customer records within the supply chain system.
- Chasing deliveries to site - Liaise with an agreed customer contact for goods delivered to
- directly to site
- To actively participate in the continuous development and improvement of service
- delivery.
- To carry out other such duties as may be required from time to time.
Essential Requirements:
- Ability to communicate in a clear and effective way, verbally and in writing.
- Attention to detail.
- Good organisational skills
- Good knowledge of Excel spreadsheets and Word documents
- Desirable but not essential working knowledge of Simpro.
Location: Brighton, East Sussex.
Employment Type:Sub Contractor CIS / PAYE / Ltd.
PAYE:Negotiable depending on experience.
CIS/LTD:Negotiable depending on experience.
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