School Executive Support Administrator

2 weeks ago

Salford, Salford, United Kingdom University of Salford Full time

Join us as the Executive Support Administrator working in Salford Business School and be part of Team Salford, and one of the UK's fastest-growing universities.

We have an exciting opportunity for an Executive Support Administrator to support the Associate Deans and Directors of Salford Business School and work in our established school Executive Support Team.

You will support members of the Senior Leadership Team (SLT) as they oversee the effective delivery of both Salford Business School and university-level strategic objectives.

Executive Support Administrator

The School Executive Support Administrator will provide high level, confidential and comprehensive secretarial and PA support. Working collaboratively with the wider team, this role co-ordinates administrative activity and ensures that all activity is completed in a timely manner & according to standard processes. To deliver the challenges of this role the School Executive Support Administrator will be expected to demonstrate high levels of initiative, outstanding time-management and organisational skills and be able to identify creative solutions and work in a collaborative manner.

Our leadership team are supported by a team who provide first-class executive support, acting with integrity and to the highest standards of professionalism. The School Executive Support Administrator works within this team, as we aspire to excellence through collaboration, establishing new ways of working, pioneering change, and adopting new technologies to optimise practice. 

The role:

  • Provide high level of professional support for SLT members including external relations, extensive inbox and complex diary management, communications, travel, conference organisation and general secretarial support.
  • Offer high quality, front line professional service for visitors to the school liaising effectively and with sensitivity to maintain the strong reputation of the University
  • To review incoming papers and reports, particularly those in Executive Members portfolios, and efficiently collate documentation, communications, correspondence, reports, speeches and briefing papers as required
  • Ensure that sensitive and confidential issues, information, and data are handled in an appropriate manner. processed effectively and confidentially, ensuring compliance with GDPR and University regulations
  • Foster collaboration across schools and the wider university, role-modelling the Salford behaviours in all interactions

We hope you will bring:

  • You'll be resourceful, innovative and proactive, adjusting seamlessly to what can be a fluid environment, multi-tasking and prioritising effectively at executive level
  • You'll be self-motivated and confident making decisions, and working on your initiative to ensure the SLT are free to continue operating at the highest standards
  • You'll be a great communicator, connecting with people and working collaboratively with a wider team
  • You'll have previous PA/Exec Support experience with the ability to contribute to and inform practice
  • IT proficiency, particularly with Excel to store, organise, and analyse data at an intermediate/advanced level
  • Ability to create reports, agendas, meeting slides and minutes with Microsoft 365
  • An excellent level of accuracy and attention to detail, and ability to work to very tight timeframes and deadlines
  • High standard of written and verbal communications skills
  • Continuous improvement by and looking for smarter ways of working
  • Problem solving in a structured and methodical way

Location: Salford - Peel Park Campus

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