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EA to CEO

2 months ago

London, United Kingdom Dove & Hawk Full time

EA to CEO - Property Sales & Investments - Mayfair - £60,000 to £70,000My client, a fast paced and well-established real estate business engaged in buying, developing and selling luxury real estate across London, are on the lookout for a highly motivated EA with property experience to support the CEO and the Sales and Investments team.Duties:

  • Preparing a building for sale by ensuring all necessary documentation is up to date such as floorplans and building surveys
  • Liaising with the marketing team and checking information on brochures is accurate
  • Checking agents terms of business and negotiating these where necessary
  • Assisting the Head of Sales and Investments with viewings, feedback schedules, weekly agents calls and monitoring sales process
  • Carrying out viewings where necessary
  • Answering potential buyers initial queries
  • Creating and updating tenancy schedules
  • Compiling documentation needed for the Purchaser such as building compliance documentation, tenancy documentation including references and right to rent, planning and title documentation etc. This is collated in a data room.
  • Carefully checking all documents
  • Chasing up other teams within the company for information to answer buyer enquiries
  • Ensuring a seamless completion by informing different teams of their responsibilities and ensuring this is carried out in the correct timescales
  • Work with the marketing team to create brochures etc.
  • Ad hoc assistance with viewings
  • Contacting agents
  • Checking agents terms of business where necessary
  • Providing information to the purchaser, such as compliance docs (EPCs etc)
  • Assisting their lawyer in answering purchaser's enquiries
  • Manage the lease extension process, liaising with lawyers and surveyors and regularly reporting to the CEO.
  • Updating their valuations schedules twice a year with assistance from the finance team. These include tenancy schedules for each property and an update on any building improvements that have been carried out. Reporting these to the CEO and providing them to the valuer.
  • Overseeing the provision of licences to alter and licences to assign, liaising with the lawyers and surveyors to ensure the landlord's interests are protected.
  • Overseeing the commercial property portfolio, dealing with new lets and leases and overseeing rent reviews.

Experience Required:

  • EA experience supporting senior management within real estate is essential
  • Analytical
  • Confident using all Microsoft Packages and including Excel to a high standard
  • Organised
  • High level of attention to detail
  • Experience in the property industry, good understanding of the sales process
  • Strong level of communication both written and verbal

Hours: Office Based Monday to Friday 9.30am to 6pmSalary: £60,000 to £70,000 plus discretionary bonus

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