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Payroll Manager

1 month ago

Watford, United Kingdom Engage Education Full time

We are seeking a meticulous and detail-oriented Payroll Officer to join our finance team. The ideal candidate will be responsible for managing and overseeing all aspects of payroll processing to ensure timely and accurate payment of employee and candidate salaries. This role is critical in the finance team and the overall efficiency of our payroll operations.


Your Duties

Processing / payments

  • Process monthly payrolls (end-to-end) accurately and punctually, ensuring strict adherence to all deadlines for approx 100 - 120 internal employees for UK, Canadian, Irish and South African employees
  • Processing of bonuses and commissions.
  • Preparing and facilitate BACS payments
  • Weekly processing of approx 1800 PAYE candidates through an internal payroll system
  • Process joiners, leavers, and all amendments to payroll in a timely manner
  • Process P45s and contribute to the year-end process by providing accurate P60s to employees and candidates.
  • Dealing with payroll deductions such as pensions, court orders, salary sacrifice.
  • Reconcile key nominal ledger payroll accounts on a monthly basis working closely with the reporting team (net pay, advances, pensions, PAYE/NI etc.)
  • Distribution of payslips
  • Calculate benefits, prepare P11Ds & PSAs, and submit them to HMRC as required.
  • Dealing with Year End processes and procedures
  • HMRC Filings on a monthly basis as required and ensuring P32 is settled in a timely manner
  • Dealing with pay queries from employees and candidates
  • Dealing with the HMRC portal and processing information provided by HMRC i.e tax code changes, Student Loan deductions
  • Administer all statutory payments according to government legislation, i.e. SSP, SMP, SAP and SPP
  • Manual calculations, SMP, SSP, SPP. Pension uploads.


Pensions

  • Pensions reporting to Pension provider
  • Establish pension schemes as needed and handle all Auto Enrolment queries and administration proficiently.
  • Organise and distribute pension documentation
  • Dealing with Pension queries from employees and candidates


General & Administration

  • Ensuring all software updates are carried out on payroll systems to ensure correct filings
  • Conducting quality control checks on payrolls
  • Engaging in ad hoc payroll projects and statutory updates, ensuring you are always up to date on payroll legislation
  • Ensure compliance is adhered to in all areas and records are kept up to date
  • Fulfil other finance related duties as assigned by the Finance Director


Communication

  • Liaise with HMRC to address any PAYE-related queries promptly and effectively.
  • Manage incoming and outgoing candidate/client communications via phone, email, or web chat regarding payroll inquiries and issues.
  • Offering a consistently good level of customer service to our employees and other internal/external customers


Personal Attributes

  • 2 years minimum of UK payroll experience is essential.
  • Strong understanding on end-to-end payroll including UK legislation.
  • Excellent communicator with a strong telephone manner.
  • High level of accuracy and attention to detail.
  • Ability to handle confidential information
  • An understanding of HMRC PAYE system processes
  • Strong maths/numeracy skills with an attention to details.
  • A good understanding of pension legislation
  • Experience with payroll software and Xero is desirable