Patient Administration Lead

OverviewPatient Administration LeadChelsfield Park Hospital37.5 Hours & PermanentSalary: Up to £29,002.50 per year (depending on level of experience, training and qualification)Chelsfield Park Hospital in Kent is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.We have an opportunity for a Patient Administration Lead to join their team of staff in the Administration department.This is a full-time role for 37.5 hours a week. The role holder will be required to cover a Monday- Friday 9am - 5pm shift pattern.Duties Of This Role IncludeLead and coordinate the daily activities of the patient administration team, ensuring service standards and targets are consistently met.Allocate tasks and support workforce planning to ensure appropriate cover across all administrative areas.Act as the key point of contact for operational queries and escalate issues where required.Ensure the smooth running of patient bookings, admissions, discharges, and outpatient appointments.Monitor patient flow processes and liaise with clinical teams to ensure accurate and timely scheduling.Support improvements to the patient journey by streamlining administration processes and removing delays or inefficiencies.Provide day-to-day supervision, coaching, and support to administrative staff.Ensure accurate data entry and patient record management in accordance with GDPR, information governance, and hospital policies.Work closely with clinical teams, consultants, external partners, and patients to coordinate scheduling and respond to service queries.Applicants Should Meet The Following CriteriaExperience in a healthcare administration or patient services role.Strong leadership, team coordination, or supervisory experience.Excellent communication and interpersonal skills.Strong organisational skills and attention to detail.Proficient in Microsoft Office and patient management systems.Experience working in a hospital or private healthcare environment.Knowledge of RTT, referral-to-treatment timelines, and patient pathway standards.Understanding of GDPR, information governance, and confidentiality principles.NVQ Level 3 or equivalent in Administration, Customer Service, or Health and Social CareSalary & BenefitsCircle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:25 days holiday per year + bank holidays, increasing to 30 days with servicePrivate Pension SchemePrivate Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditionsFriends & Family Hospital DiscountsFamily Friendly policies, including enhanced Maternity, Paternity & Adoption payNon-contributory life insuranceStaff engagement hub with access to discounts and extensive rewards and voluntary benefitsAccess to resources, tools and services to support your wellbeingEmployee recognition programmesIndustry leading training and development opportunities…and much moreCircle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosoph