Operations Assistant
2 weeks ago
About the Role
To act as the first point of contact for visitors and callers and to undertake a range of other administration tasks.
Requirements
· Must have a professional manner at all times
· Must have a high level of interpersonal skills
· Must be a self-motivator and have the ability to work on own initiative as part of a team
· Must be well organised and have the ability to deliver work at high quality
· Must be flexible and be prepared to deal with last minute requests
· Must have strong Microsoft office skills
· Excellent written and verbal communication skills in both English and Chinese Mandarin
· Excellent attention to detail
· Ability to multitask and prioritise on workload
· Ability to work under tight schedule
· Commitment to confidentiality and a high degree of integrity
· Driving Licence essential
Duties & Responsibilities
To perform full reception / administrative duties, to include but not limited to:
· Greet and welcome visitors to the office, ensuring they sign in the visitor’s book and informing the relevant member of staff of their arrival.
· Providing refreshments for visitors and attendees during meetings.
· To ensure that the reception and general office / meeting room areas always remain tidy and project a business-like image.
· Post distribution.
· First point of contact, dealing with enquiries in person, by phone and on email.
· Supporting logistics both inbound and outbound.
· Supporting Travel Requests including flights, hotels, taxis.
· Supporting Business Visa applications.
· To perform stock checks for stationery, workwear, and general supplies.
· To provide support to Pool/Fleet car management.
· Supporting other administrative or operational duties as when required
Other Features
· 37.5hrs per week, Monday to Thursday 8:00 – 16:30, Friday 8:00 – 14:00
· Must be eligible to work in the UK
Rate
Competitive rate, negotiable depending on qualifications and experience
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