Administrator
4 weeks ago
- Administering the recruitment of all staff within the Directorate
- Maintaining the Directorate’s confidential staff files, including appraisals, training plans, and personal details
- Maintaining the Directorate’s staff database, recording all personal details, training and development, and staff absence
- Coordinating and booking all staff training and development courses both internally and externally, recording all bookings
- Coordinating the distribution and collection of the annual appraisal process for the Directorate and maintaining an accurate database of appraisal information
- Ensuring probationary reviews are carried out by Line Managers, maintaining a database of probationers, review dates, reports, and confirmations in post, and bringing any issues to the attention of the Head of Directorate Support and Improvement
- Raising purchase orders for Directorate Support, ensuring compliance with financial procedures and regulations
- Coordinating the provision of the Directorate’s mobile phones, including maintaining a mobile phone database and processing payments
- Ordering stationery for Directorate Support, maintaining a centralised stationery stock, reducing wastage, and ordering for best value
- Processing disabled car parking permits, providing information to staff, and maintaining accurate records
- Managing postal communications for the Directorate
- Undertaking personal development activities in keeping with the role
- Collaborating with other team members to devise new support material based on revised processes, including training and reporting
- Providing administrative support to the Head of Directorate Support and Improvement, including handling post, telephone enquiries, correspondence, and arranging meetings
- Establishing and maintaining an accurate and up-to-date electronic filing system of all correspondence
- Minimum of 3-6 months Recruitment Coordination or Recruitment Administration experience
- Basic HR knowledge would be advantageous
- Experience with high volume administration – scheduling and coordinating would be a plus
- Exceptional communication and organisational skills
- High Attention to detail
- Proficient in Microsoft Office
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