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Events & Operations Manager, Maternity Cover (October 2024)

2 months ago

London, United Kingdom Creo Full time

Creo is part of the Montgomery Group. Creo initiates and organises events and programming across three key strands: photography, film and contemporary art. Established in 2007 as World Photography Organisation, Creo has since grown in scope, furthering its mission of developing meaningful opportunities for creatives and expanding the reach of its cultural activities. Today, its flagship projects include the Sony World Photography Awards, PHOTOFAIRS Shanghai & Hong Kong, Photo London and the Sony Future Filmmaker Awards.


As the Operations Manager, your main responsibility will be managing the production of Photo London, a photography fair held at the historic Somerset House. Photo London is one of the leading international fairs in showcasing the very best of the past, present and future of photography, and celebrates the medium in all its forms. From emerging contemporary artists to historic and iconic masters, Photo London brings together Exhibitors from across the globe presenting images from the dawn of photography’s pioneers and iconic 20th century masters, through to a strong presentation of next generation artists producing boundary-pushing work in our Discovery section. 2025 will be Photo London's 10th edition.


The ideal candidate would have experience in project management and logistics. The applicant should be used to creating and working to deadlines, hard working and used to solutions focussed working. Energy and enthusiasm, along with an ability to self-manage is vital, as the role is incredibly varied and the company is fast-paced and ambitious.


KEY RESPONSIBILITIES


● Project Management: The Operations manager, working with the Operations Director, is responsible for the

organisation and delivery of the production of Photo London.

● Vendor and Partner Coordination: Liaise with contractors, venues, and partners to organise schedules,

negotiate contracts, and obtain exhibition quotes.

● Staff Management: Oversee on-site staff by creating staffing schedules, preparing briefings, and negotiating

salary rates.

● Relationship Building: Develop and maintain strong working relationships with suppliers and partners.

● Collaboration: Work closely with the Design, Partnerships, and Exhibitions teams to ensure the timely and

efficient delivery of the show.

● Health & Safety Compliance: Ensure adherence to health and safety guidelines, maintaining accurate and up-to-date documentation.

● Budget Management: Monitor and achieve event budgets, identifying opportunities for cost savings where

possible.

● On-Site Logistics: Manage on-site logistics, including PR or partner events, catering, and press mornings.

● Energy and Enthusiasm: Demonstrate self-management, adaptability, and a proactive approach in a fast-paced, ambitious environment.



BEHAVIOURS AND KNOWLEDGE


● Strong project management skills

● Excellent communication skills.

● Proven track record of working within events and production.

● Strong excel skills

● Ability to work independently and as part of a team.

● Well organised and proactive.

● Positive attitude towards your work, colleagues and external partners.


SUCCESS MEASURES


● Successful planning of events.

● Delivering successful live events.

● Ensuring each event budget is achieved.


PRACTICALITIES


● The role is based in the company’s London office – 9 Manchester Square, London, W1U 3PL.

● We operate a hybrid model with Tue – Thu based in the office and Mon & Fri WFH.

● Normal working hours are Monday - Friday, 9am-5pm, during live events and build up hours and days will vary.

● You will report directly to the Operations Director. You will be the main Production support in the London office working directly with the Production assistant as their manager.

● Out of hours work at events and working at Somerset House will be required


Montgomery Group is a well-established, ethical, collaborative and empowering company. We are performance led with a strong focus on growth. Importantly, we are purpose-driven, adhere to our values no matter what, and as a family business, really care about the people and communities that we serve. The central London, dog-friendly offices are in a Georgian townhouse, close to Oxford Street & Marylebone High Street with private access to Manchester Square Gardens.


We are an equal opportunity employer and are committed to diversity. We welcome applications from candidates with disabilities, providing they meet the minimum requirements of the job role. Sadly, our office building is not currently wheelchair friendly.


At Montgomery Group we recognise that women are less likely than men to apply for a role if they do not have experience in all the areas mentioned in the job description. The list above is indicative, we would still welcome your application even if you feel you don’t have experience in all the listed areas but think that you could do the job.


BENEFITS: Charity volunteering days, Company away days, Corporate gym membership, Cycle to work scheme, Flexible working hours, Fundraising matching scheme, Hybrid working, Increased maternity & paternity benefits, Lunch and learn speaker programme, Mentorship programme, Monthly social events, Pension and 8 x death in service-payment, Season ticket loans and Wellness weeks.