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Purchasing Admin Assistant

3 months ago

Bridgwater, United Kingdom Acorn by Synergie Full time

Position: Purchasing Admin Assistant

Hours: 37 hours per week (Permanent)

Salary: £26,000 per annum from day one, plus two bonuses

Role Overview:

Reporting to the Purchasing Admin Manager, the Purchasing Admin Assistant will be responsible for acquiring materials and goods necessary for the business. As part of a small team, you will work closely with suppliers to ensure they meet quality and delivery standards.

Key Responsibilities:

  • Handle purchases and place daily orders with suppliers.
  • Follow up on outstanding deliveries and expedite where necessary.
  • Participate in and manage Request for Quotation (RFQ) processes.
  • Annually review contracts with suppliers and work on cost reduction initiatives.
  • Create and maintain supplier details and part numbers in a computerized system.
  • Negotiate pricing, product quality, and delivery schedules with suppliers.
  • Supervise supplier contracts and ensure all documentation is accurate and up to date.
  • Formulate delivery plans with suppliers.
  • Manage non-conformance claims and liaise with suppliers for replacements when needed.
  • Source and develop suitable suppliers for new and current product materials.
  • Resolve technical issues with suppliers promptly to ensure supply continuity.
  • Perform administrative duties, including maintaining departmental documentation and records, and keeping the approved suppliers list updated.
  • Populate Excel reports to monitor supplier spend and performance against defined KPIs.

Education and Experience:

  • GCSE Maths and English grade 4 or above, or equivalent.
  • Experience in procurement and administration.
  • Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Power BI.
  • Familiarity with ERP systems and managing changeovers; experience with Fourth Shift and SAP is preferred.

Competencies:

  • Strong team player.
  • Diligent and responsible.
  • Resourceful and self-driven with a strong commitment to meeting goals, objectives, and deadlines.
  • Ability to work under pressure and achieve desired results.
  • Excellent analytical, negotiation, and organizational skills.
  • Ability to project a positive and professional image.
  • Good interpersonal and communication skills, both written and verbal.
  • Attention to detail.
  • Ability to multitask while meeting deadlines.
  • Creative problem solver.
  • Determined and resourceful.
  • Proactive attitude.
  • Self-motivated and able to work independently.
  • Capable of presenting to suppliers and colleagues effectively.

Acorn by Synergie acts as an employment agency for permanent recruitment.