Team Assistant

4 weeks ago

London, United Kingdom Spayne Lindsay & Co LLP Full time

About Spayne Lindsay & Co

 

Spayne Lindsay & Co is a leading independent consumer-focused investment bank. Founded in 2004, it has a team of over 40 people working in London, Paris, Italy and the US, and has advised on over 160 transactions worth over £16bn in value.

 

Job brief

We are seeking a proactive and organised Team Assistant to join our company and provide administrative support to the team. You will be working alongside another team assistant and will report directly to the COO. You will also co-ordinate with our Paris office. The role is well-suited for a motivated individual seeking a fulfilling career. You will be involved in various business functions across the group, including administration, office management, HR, finance and marketing.

As a services business, our greatest asset is our people and team. We believe that different perspectives and backgrounds lead to better ideas and solutions, and we are committed to building a team that represents a variety of experiences and identities. We want a diverse, equitable, and inclusive workplace – we are an equal opportunity employer, and we would encourage all qualified individuals to apply.

 

Responsibilities:

·      Administrative support: Assist team members with day-to-day administrative tasks and ad-hoc requests including diary management, coordinate meetings, welcoming visitors, preparing meeting rooms, booking travel.

 

·      Communication: Serve as a point of contact for internal and external communications, including phone reception, responding to emails, and routing correspondence to appropriate parties.

 

·      Office management: Assist in ordering and maintaining office supplies, equipment and facilities, daily team lunches and liaise with suppliers and building management as and when necessary. Ensuring all office refreshments are stocked up, petty cash management, user subscription and software management.

 

·      Documentation and filing: Assist with project documentation, pitches and presentations. Maintain organised/electronic/physical filing systems.

 

·      Marketing and business development: assist with the CRM system to update and maintain accurate client information, meeting notes and projects.

 

·      Event Planning: Assist in the planning and execution of company events, such as client events, team meetings and company off-sites.

 

·      Accounting: Deal with supplier invoices and processing and preparing expense reports.

 

·      HR: Employee onboarding, assisting with internal HR documentation and policies, office wellbeing management and in-house training.


Please note that this is not an extensive list of responsibilities, you will be assisting with all tasks as and when needed, in case of any absences.

 

Skills required:

·      Proven experience as an administration assistance, office assistance or in a similar role

·      Organisational skills: exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines

·      Communication skills: excellent verbal and written communication skills, with the ability to interact professionally with colleagues and external contacts

·      Tech Savvy: proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint), ability to quickly learn new systems and tools

·      Attention to detail: strong attention to detail and accuracy in all work

·      A great team player, and an ability to work independently

·      A willingness and ability to assume new tasks and responsibilities and grow within the firm

·      A willingness to foster an inclusive team culture

 

Salary: competitive + bonus

Start date: immediately or within 2 months

Duration: permanent position

Working policy: Fully office based – 5 days a week in our office located on the Strand

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