Submission/Proposal Administrator

7 days ago

Warrington, United Kingdom GovData Ltd Full time

GovData are recruiting a professional Submission/Proposal Administrator to complete tender submissions in partnership with our Clients.

Reporting to the Bid Manager, responsibilities include Framework Intelligence Gathering, the creation of Framework Profiles, drafting and reviewing Client content in line with all necessary bid procedures, governance, and processes as well as completing all mandatory submission documentation such as Selection Questionnaires. This is a role that requires an ability to work under pressure and to challenging deadlines. It requires strong attention to detail, problem solving and team working skills.

You will complete Bid Submissions in response to customer engagements necessitating the successful listing of a client onto Public Sector Frameworks, as well as specific open tender responses. As Bid Reviewer, you will work closely with the Client Support Executives and our Clients, providing advice and guidance to aid in their understanding of Framework Specifications and requirements. You will support the Senior Bid Reviewer and ensure we have the relevant service / product / business information needed to prepare a winning bid, whilst taking ownership of content and document reviews.

Applicants must have excellent communication skills, especially written English grammar, spelling & vocabulary, combined with the ability to understand technical concepts and tender questions then provide clear concise responses whilst working to tight deadlines and challenging KPI’s. Strong Microsoft Office skills are essential.

The ideal candidate will demonstrate capability across all areas, with the resilience, flexibility and determination to truly make a difference.

Applications for this role include mandatory assessments designed around the key activities and responsibilities below. Please note, failure to complete the assessments will prevent your application from progressing.

Key activities include:

  • Assisting the Senior Bid Reviewer in breaking down and analysing Invitations to Tender& Bid Packs to identify all mandatory requirements
  • Working closely with the Client Support Executives and our Clients to ensure all required information obtained and presented to the Senior Bid Reviewer is of the required standard
  • Researching, editing, and completing tender submissions
  • Identifying and mitigating any flaws in content at the first stage of review and developing this into a logical, narrative structure
  • Collating materials provided to ensure a uniform tone across the documentation
  • Review and revise documents prepared by the clients and coordinate the preparation of those materials in a completed Bid Submission, taking into account the evaluation criteria
  • Drafting and creating Client Feedback within 48 hours of receipt of content, to ensure success
  • Supporting the Senior Bid Reviewer by creating high quality submission content covering all mandatory standards, requirements, and word count limitations

Qualifications/Skills

  • Degree-level educated in English, Science, Business/Management/PGCE or other relevant discipline
  • APMP Foundation would be advantageous
  • Self-starter, with an ability to prioritise work streams and multitask
  • Competent with the use of computers and MS Office/CRM systems
  • Team and action oriented; proactive in prioritising own workload
  • Excellent communicator, highly organised, with an ability to use your initiative and work to strict deadlines
  • Sound commercial understanding and knowledge of business principles, with an ability to think outside the box
  • Experience as a Bid or Technical Writer would be advantageous
  • Experience as an assessor, exam marker or adjudicator useful skills transfer
  • Excellent analytical skills, attention to detail and strong time management
  • Previous experience with Public Sector Contracts is an advantage

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