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EA to CEO

2 months ago

London, United Kingdom CHARITY PEOPLE Full time

Executive Assistant to CEO
London/Hybrid with 1 day based in the Aldgate East office
Temporary, 6-Months
Pay: £18.24 per hour plus £2.20 per hour holiday pay, equivalent to £33,200 FTE
Part time 21 hours per week, working hours spread flexibly over 5 days, Monday to Friday

Charity People are delighted to be partnering with a leading membership association for foundations and independent grant-makers in the UK. We are seeking a highly efficient and organised Executive Assistant to join the team on a part-time, temporary basis for a period of 6 months. The primary purpose of this role is to provide comprehensive support to the CEO. Additionally, the role is responsible for organising and supporting board and trustee committee meetings, as well as executive leadership and all-staff meetings, to ensure they run smoothly and efficiently.

About the role:
You will provide comprehensive support to the CEO, managing the diary, scheduling deadlines, coordinating travel, and organising both internal and external meetings. You will handle email correspondence, maintain records, and ensure that colleagues provide necessary briefing materials for the CEO. The role also includes organising trustee board meetings, managing board attendance, taking minutes, and coordinating the distribution of meeting papers.
Additionally, you will support the effective functioning of the executive leadership team by organising meetings, preparing agendas, tracking action points, and maintaining records of discussions. The role also involves scheduling all-staff meetings and quarterly away days, ensuring these events run smoothly.

What We're Looking For:
* Experience: Significant experience in a senior administrative or executive assistant role.
* Skills: Strong IT skills (Office 365, Teams, Zoom), excellent time management, decision-making, minute-taking, and communication skills.
* Personal Attributes: Approachable, resilient, flexible, with a keen eye for detail and the ability to handle confidential information with diplomacy.

How to apply:
If you are interested in this opportunity, please apply without delay. We will be reviewing applications on a rolling basis. The closing date is Wednesday 11th September at 9am. First stage interviews will take place online for the week commencing 16th September. As part of the interview process, there will also be an in-person meeting at the office.

Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.