Purchasing Manager
1 month ago
Purchasing Manager
Reports to: Operations Manager
Department: Systems and Processes
Team: Purchasing
Reportees: 3 purchasing Co-ordinators
Salary: Based on experience
Working Type: Hybrid
Head office: E16 1DR
About\ Established in 2009, Crew à la Mode is an apparel and lifestyle agency, supplying luxury performance clothing and lifestyle solutions for super yachts, private aviation, hotels, villas and private residences.
From our Head Office in London, our project management team source luxury yacht crew clothing and uniform from core suppliers, with our offering extending to our consciously produced in-house luxury crew clothing range CALM by CREW, which is distributed from our EU warehouse in Portugal.
Responsibilities\ We are seeking a strategic and detail-oriented Purchasing Manager to join our team. In this role, you will oversee the procurement process, ensuring that we acquire high-quality goods and services at competitive prices. You will collaborate with suppliers, manage relationships, and work closely with internal teams to meet our company’s purchasing needs and accounting requirements.
Pre-Sale
Supplier Management
- Develop and manage a core supplier list to reflect our ‘trusted suppliers’.
- Manage ongoing supplier relationships to negotiate shipping & distribution terms, quarterly price reviews.
- Document all supplier information on the system.
- Communicate and update the wider business and Client Services team on new suppliers and changes.
Supplier Relationships - Product Knowledge
- Working closely with our suppliers to build brand/supplier loyalty and to ensure product knowledge is developed and understood by our client team.
New Brands/Products
- Develop new relationships with new suppliers - collaborating with New Business and the Purchasing Team, to obtain all information required, negotiating shipping and pricing.
- Liaise with the Client Services team to facilitate the sampling process.
- Adding new products to the system to be requested to Phung - a defined list of information
Crew Source Brochure
- Collaborate with the Creative & Design department to develop & maintain fresh and relevant information for the brochure displaying our core suppliers and products.
Price Lists and Pricing Structure
- Working with Operations and Finance, define and implement a clear pricing structure for all Source products factoring, Selling, Shipping and Import Costs.
Requests for Pricing
- Manage and ensure all RRP and new supplier requests are actioned and information provided back to the requestor within 2 working days.
Systems
- Monitor and maintain all information in the system relating to products to check all product information is up to date.
- Ensure that all products have a minimum data set, collaborating with data & systems analyst to define protocol where needed.
- Review discontinued products every quarter, making them inactive & withdrawn where sold through.
Order Process
Communication & Coordination
- Weekly meetings with the client team to go over jobs in process to make sure any ‘red’ or ‘stuck’ lines are identified, mitigated and communicated to the client.
Returns:
- Manage the returns process, working with the Warehouse and Client Services team also considering how software can support the process.
Strategy
- Developing and leading strategy to ensure the department is supporting company goals and growth.
- Using data to make informed decisions and plan improvements.
- Create pricing protocols and implement consistently across products ensuring strong margins, considering buy in, make costs & landed costs
Team Management
- Hold regular 1:1 meetings to review both personal development and day to day business.
- Act as point of escalation for any purchasing related issues or queries.
- Work alongside the Operations Manager to define the annual Purchasing Strategy.
- Host weekly meetings to review projects and general team updates.
- Review purchasing maps daily to ensure orders are meeting deadlines.
- Troubleshoot issues, such as customs delays, supplier delays to minimise impact to orders and seek long term solutions to prevent issues reoccurring.
- Define processes to fulfil business requirements and order fulfilment.
- Identify areas of opportunity and develop into long term implementation.
\ Why work with us Crew à la Mode brings together talent and specialist skill sets across our dedicated teams in London and Portugal, creating a purpose-driven culture where together we are committed to driving the Superyacht industry forward.
As a fast-growing company we strive to offer growth- potential as well as staff benefits. We also happen to have great Christmas parties.
- Birthday day off
- Summer & Christmas company socials
- Studio closure over Christmas in addition to holiday days
- Studio pantry with breakfast, soft drinks, snacks and fruit
- Last Thursday after-work drinks
- Cycle-to-work scheme
- Private Health Insurance (following probation period)
\ Equal Opportunities We believe diversity breeds creativity. We strive for change within our industry and our mission is to be an inclusive and diverse workplace where everyone is treated with respect and provided with equal opportunities. As long as you have the experience and dedication required for the role, we welcome all applicants. Please apply by sending a copy of your cv and covering letter
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