Personal Assistant to CFO

4 weeks ago

Haverfordwest, United Kingdom Vistry Group PLC Full time

Role overview

  • ID: 2024-6087
  • Entity: Vistry Services
  • Region: Vistry Services
  • Department: Finance & Tax
  • Contract Type: Permanent - Full Time
  • Job Location: Devonshire Square, London
  • Date Posted: 13.08.2024

We have a great opportunity for a Personal Assistant to the CFO to join our team within Vistry Services, at our Devonshire Square office in London. As our Personal Assistant to the CFO, you will offer full diary, administrative and organisational support, together with office management duties of the London Devonshire Square office.  

The position will also support the Group Investor Relations director in the coordination of investor meetings and other IR activity and provide occasional administrative support to the Group Finance and Tax teams.

This role would suit an individual that already has experience as a PA / Executive Assistant and is looking for a new challenge in a high-profile position. 

We are pleased to say, this role can accommodate agile working arrangements.

  • Let’s cut to the chase, what’s in it for you...
    • Competitive basic salary and annual bonus
    • Agile working possible (dependent on role)
    • Up to 33 days annual leave plus bank holidays
    • Private Healthcare
    • Enhanced maternity, paternity and adoption leave
    • Competitive contributory pension scheme
    • Life assurance – 4 x your annual salary
    • Share incentive schemes
    • Employee rewards portal with many more benefits...
  • In return, what we would like from you...
    • Behave in line with our company values – Integrity, Caring and Quality
    • Previous experience operating as PA to Director, Managing Director, Executive or Senior Management
    • Diary Management for Senior Management 
    • Previous experience of full administration support
    • Meeting bookings and minute taking 
    • Managing multiple inboxes Excellent command of written English
    • Excellent Administration skills
    • Excellent knowledge and use of systems including of Microsoft Office, PowerPoint, Word and Outlook
    • Ability to use discretion, tact and integrity throughout their approach to work
    • Proactive and forward-thinking to anticipate preparatory actions required
    • Excellent communication skills 
    • Organised with the ability to manage multiple tasks to tight deadlines
    • Attention to detail
    • Curiosity and appetite for learning and change
    • Good relationship building, in particular with finance team, London office team and internal PA network and regular external contacts
    • Excellent stakeholder management skills
  • More about the Personal Assistant to the CFO role...
    • Successfully co-ordinate and be responsible for the CFO’s time: proactively managing diary requirements, scheduling appointments, meeting agendas, board report collation and staff updates etc.
    • Close liaison with PAs of other executives for diary planning and coordination.
    • Full Administrative support; filtering, prioritising, re-routing and responding to queries in a timely and professional manner, both verbally and in writing.
    • Organise a wide range of meetings and events at internal/external venues, liaising with internal / external contacts as appropriate. Ensuring all deadlines are met for key corporate activities. Awareness of key stakeholders and prioritization of meetings.
    • Undertake a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries, accommodation & flight bookings, and events coordination etc.
    • Respond to and resolve a wide range of queries from internal and external stakeholders.
    • Support in compiling professional standard presentation materials and documents in Microsoft Office, PowerPoint.
    • Deal with incoming mail as appropriate and allocate items where possible. When appropriate originate replies under own signature or prepare drafts/documentation for signature.
    • Event management of Half Year and Full Year results, including logistics, invitations and venue coordination.
    • Lead on arranging investor meetings and site visits.
    • Maintain certain IR data including shareholder and analyst meeting records and contact details.
    • Diary management of Group FC and Group Tax Director.
    • Support with finalisation and distribution of reports.
    • Office management of Group Finance office in Devonshire Square.

Finally, let’s tell you a bit more about us...

We’re Vistry Group, the UK’s leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they’re needed most.

You’re probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes, and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there’s nowhere better to build your career. We’re proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.

#LI-WS1

Benefits

Agile Working

Offers a flexible way of working.

Annual Leave

Enjoy 28 days’ holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

Pension with Legal & General

Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

Volunteer Days

With 2 paid volunteer days a year, you can give back to communities and charities.

Why Vistry

Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.

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