EA & PA to Founder of ground breaking tech firm

2 months ago

Central London, United Kingdom Lavender Jones Recruitment Full time

This inspirational, driven and ambitious Founder is looking for an EA/PA to support him as he continues to grow an already established and successful tech business.  This pivotal role involves providing exceptional administrative, operational, and project management support of the highest calibre. The EA/PA will work in tandem with an existing Chief of Staff, ensuring seamless operations and strategic alignment within the Founder’s office. Occasionally, the EA/PA will also extend support to the executive team as needed. It is a dynamic, hungry and techy culture with the team all being passionate and results driven and this new EA needs to be of the same mindset.  Whilst very engaging, this busy founder has very high standards, a passion for detail and he is deeply organised. 

The role is split 50:50 between private and business support and so a very close yet very professional relationship will be formed between the Founder and his new EA.

Key Responsibilities:

  • Serve as the primary liaison between the Founder, the executive team, company employees, prospective clients, and external partners.
  • Efficiently manage the Founder’s schedule, coordinate daily activities, and prioritize tasks across multiple time zones with competing priorities, both from a hands-on and strategic perspective.
  • Collaborate proactively with the Chief of Staff and executive team to enhance operational execution and coordination.
  • Support the Founder with various errands when necessary.
  • Streamline processes and outcomes across various aspects of the Founder’s responsibilities, including overseeing all Business Unit updates, collating them into meaningful reports and executive summaries.
  • Facilitate cross-company logistics, including calls, offsites, and events.
  • Handle executive communications, such as taking calls, responding to emails, and interacting with partners.
  • Organize extensive and intricate global travel arrangements.
  • Create internal and external corporate documents, assemble presentations, and capture meeting minutes.
  • Maintain an orderly electronic document filing system.
  • Contribute to the development of a strong professional culture and ethically driven environment.
  • Demonstrate discretion when handling highly confidential information.  

Qualifications and Skills:

  • A degree is highly desirable.
  • Substantial experience as an Executive Assistant, ideally within a Founder-led scale-up, family office environment, or companies directly supporting C-level executives/Business Owners.
  • Proficiency in Microsoft Office applications (Word, PowerPoint, Excel and Outlook) and Google Suite
  • Outstanding organizational, time management, and problem-solving abilities, coupled with meticulous multitasking skills.
  • Exceptional attention to detail and a strong orientation toward precision.
  • A composed, approachable, and professional demeanour.  

This is not your normal 9-5 role but the Founder is also keen to keep a degree of work life balance in his own and his team’s lives and he does require a brief catch up over the weekend to get on top of the week ahead. As there are often last minute requests, he would like someone that is based in London so the commute is not too far. The ideal candidate will have solid experience supporting at CEO/Founder/Business Owners level, have longevity in roles, be self-motivated, and an excellent problem-solver. The ability to manage multiple priorities and tasks in a fast-paced, deadline-driven corporate environment is essential. This role is office-based five days a week (SW London), with frequent travel within London and occasional international travel required.   The scope to learn and grow is huge.  This is a fabulous opportunity for a gifted EA who wants to be the true right hand to an inspirational tech Founder.

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants. 

 

 

 

 

 

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