PA in UHNW Family Office

4 weeks ago

City of Westminster, United Kingdom Leaman Consulting Limited Full time

PA in UHNW Family Office - Property

Our client a well-known UHNW family with an extensive property portfolio and interests within a luxury brand are seeking a Personal Assistant to join them and support their Operations Director. A vibrant, friendly and hardworking team so a great sense of humour is a must with a big smile and willingness to get stuck-in The role is free due to internal promotion and comes highly recommended

You will have experience in a similar role, (ideally from a property, interior design or related industry though all experiences will be considered from a private office), have a top work ethic and be ambitious to be successful as a top PA in a private office. You will be of graduate caliber, be hands on, willing to support and be looking to make a long term commitment. You will be articulate and well presented with bags of energy to be hands on and get stuck in

This is an office based role and be able to commute with ease to the Bond Street area. They like to be together as a team and have socials and work together daily

  • Providing PA support to the very busy and hands on Operations Director.
  • Diary and inbox management, scheduling travel, producing travel itineraries.
  • Always be one step ahead, pre-emptive and reminding.
  • Assisting with meticulous property management list keeping. Liaising heavily with contractors in a confident manner.
  • Attending servicing appointments - reporting back to operations team.
  • Prepare and organising documents, presentations, updating spreadsheets.
  • Assisting with various projects: refurbishments, researching tasks e., sourcing furniture, purchasing etc.
  • Ability to manage and deliver on some ad hoc basic research projects, e., Events Management, Complex luxury holidays, the Fine Art portfolio and the Family Car Fleet etc.
  • Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.
  • Handle expense reporting and financial matters, including reconciling receipts, tracking expenses, and preparing reports.
  • Be confident liaising with Family members, domestic and office staff.
  • High levels of cooperation with other team members and demonstrating a strong commitment to team values.

Experience

  • Strong PA experience. The position will be extremely varied - no two days are the same, ability to multitask and adapt is essential.
  • Relevant hands-on property management experience preferred.
  • An interest in Property, Interior Design and Lifestyle.
  • Personality fit is key: ability to work collaboratively as part of the wider team.
  • Solution driven. Professional, hard-working, self-motivated, loyal, positive, committed. Must be proactive and use initiative.
  • Excellent organisational skills with strong attention to detail Must have excellent written and verbal communication skills at high level.
  • Uphold strictest level of integrity, confidentiality, and discretion. Looking for a role with longevity and to grow with us.
  • Proficient in using tools and software such as Microsoft Office Suite, Zoom, Teams.
  • Energetic and fun.
  • Will be required to visit various properties / deal with contractors etc.

Please apply today if you meet the specification. Note that only applicants deemed to meet the specification by our team will be contacted. Due to the volume received we cannot feedback to everyone.

Leaman Consulting are an equal opportunities employer.

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