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Administrator - Procurement Department

2 months ago

Reading, United Kingdom OnetoOne Personnel Full time

Administrator - Procurement Department

Theale, Berkshire

Full Time - Monday to Friday

Our client is the leading service provider of Managed Equipment Services (MES) for the NHS and the private health sector in the UK. They are currently looking for a Procurement Administrator to join their team based in Theale, Berkshire.

To be considered for this role you must have 3 A Level passes or equivalent, intermediate Excel skills, previous experience working within an office, data input and spreadsheet knowledge, along with excellent written and verbal communication skills.

Purpose of the Role

Predominately this role will be to manage the supplier data from initial requests through to the ongoing management of the data. This will be approx. 50-60% of the role with the remaining time supporting the buyers and the requisitions team with raising purchase orders on D365 and matching to invoices.

Responsibilities

  • Manging supplier data from initial requests through to ongoing data management
  • Managing the New Suppliers inbox
  • Manging the supplier database
  • Confidently communicating written and verbally with both internal and external stakeholders to resolve supplier queries, purchase order and invoice queries, quickly and efficiently
  • Raising purchase orders for UKI Capital, Maintenance Service and Corporate requirements from initial requirement, through to delivery and then payment
  • Working with CCC (Customer Call Centre) and Finance colleagues to match the SR (Service Reports) to invoices and POs and process approvals for payment via the payment system
  • Supporting the wider team with answering calls and administrative tasks to ensure smooth procurement operations
  • Any other duties as agreed with Contracts Controller and Head of Procurement

Performance Indicators

  • Must be excel competent to an intermediate level and confident around spreadsheet creation and manipulation of data
  • Strong attention to detail
  • Excellent communication and interpersonal skills with an ability to interact via email and verbally at various levels
  • Works in a structured and methodical manner, deadline oriented
  • Pro-active self-starter
  • Good team player
  • Can do attitude with the ability to drive change

Qualifications

  • 3 A Level passes or equivalent - Essential
  • Experience using Microsoft Dynamics D365

Skills & Experience

  • Intermediate Excel
  • Experience of working within an office environment
  • Experienced in data input
  • Numerical, analytical & logical mind
  • Excellent written & verbal communication skills
  • Attention to detail

Benefits

  • Royal London Pension - 5% employer contribution
  • Death in Service Scheme after probation - 4 times salary
  • Maternity - 21 weeks full enhanced maternity pay; this is inclusive of Statutory Maternity pay. Plus, after the employee has returned from Maternity Leave for 3 months, a 10% bonus will be paid, (with a commitment to work for 6 months plus)

A DBS Enhanced Disclosure is required for all applicants.

If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel or forward your CV.