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Digital Portfolio Manager

2 months ago

Manchester, United Kingdom Department for Work and Pensions Full time
Within this role you will be responsible for assuring successful delivery of a portfolio of projects and programmes within the Digital Portfolio Management Function.

You will work across many aspects of Portfolio Management, understanding delivery trajectories, dependencies, risks and maintaining a strong awareness of the bigger picture of DWP and Digital Group strategy.

You will build strong relationships as you liaise regularly with colleagues across Digital Group, Finance and Commercial teams in DWP, Cabinet Office and HM Treasury to deliver change, keeping our vital services and systems running for our customers.

You will help to ensure DWP and Digital comply and apply the Cross Government Control frameworks and our own internal Portfolio, Governance, Delivery and management frameworks and controls.

You will ensure that your portfolio of digital projects is planned, prioritised and effectively delivered.

This will include managing demand, tracking delivery progress against road maps, ensuring inter-dependencies are visible and delivered, preparing and analysing portfolio status reports, managing governance and assuring delivery of outcomes within your portfolio, supporting agile delivery teams in accelerating delivery, unblocking issues and ensuring proper controls and risk mitigation procedures are in place and across multiple projects within a portfolio.

You will be responsible for supporting the portfolio community professional capability build including line management and coaching.

Responsibilities

Your responsibilities will include but are not restricted to, the following:
  • Track a portfolio of digital projects on their delivery progress using defined methods for each programme, escalating issues and resource constraints as appropriate.
  • Provide analysis and update reports on progress to members of the leadership team making recommendations identifying any potential issues within your portfolio.
  • Build, maintain and manage long term strategic relationships, facilitating and influencing stakeholders through effective engagement and relationship management skills.
  • Ensure compliance with standards and support adherence to all governance and assurance activity for the Service Teams or DWP Digital, ensuring all service standards are being met.
  • Identify future risks and blockers, using tooling and information to spot planning and delivery risks, escalating to senior leadership as necessary.
  • Support identification and prioritisation of new work that aligns to the department's digital strategy working across service teams to support impacting of new work.
  • Support in the development of project business cases and monitor project benefits against the business case predictions, supporting operational managers to ensure plans, timescales and deliverables are aligned to expected benefits.

Locations
  • 3 roles are available in all locations
  • 3 roles are available in Blackpool, Leeds and Newcastle
  • 1 role is available in all locations with the exception of London

Person specification

When giving details in your employment history and personal statement you should highlight your experience in line withessential criteriabelow:
  • Experience of either portfolio management or project management within a change or digital environment.
  • Experience of building long term strategic relationship with stakeholders to facilitate and deliver business outcomes.
  • Experience of analysing multiple information sources, producing reports appropriate for senior audiences, including making recommendations for changes.
  • Experience of applying appropriate governance procedures including delivery assurance.
  • Experience of tracking and reporting progress of digital delivery to senior levels, including identifying, managing and unblocking risks and issues.

If you would like to learn more about the role, please contact caicy.sandford@dwp.gov.uk.

Qualifications

You should have or be working towards a recognised Portfolio or Project Management qualification (or equivalent which you must state on your application) such as:

- Management of Portfolios (MoP)
- Prince2 Agile
- Managing Successful Programmes (MSP)
- APM PMQ (formerly APMP)
- PMI Certification (PMP, PgMP, PfMP, CAPM, PSMP, ACP)

Behaviours

We'll assess you against these behaviours during the selection process:
  • Communicating and Influencing
  • Seeing the Big Picture

Technical skills

We'll assess you against these technical skills during the selection process:
  • Relationship Management
  • Portfolio Management

Benefits

Alongside your salary, the Department for Work and Pensions contributes 28.97% towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We also have a broad benefits package built around your work-life balance which includes:
  • Working patterns to support work/life balance such as job sharing, term-time working, flexi-time and compressed hours.
  • Generous annual leave at least 23 days on entry, increasing up to 30 days over time (prorata for part time employees), plus 9 days public and privilege leave.
  • Support for financial wellbeing, including interest-free season ticket loans for travel, a cycle to work scheme and an employee discount scheme.
  • Health and wellbeing support including our Employee Assistance Programme for specialist advice and counselling and the opportunity to join HASSRA a first-class programme of competitions, activities and benefits for its members (small subscription fee payable monthly).
  • Family friendly policies including enhanced maternity and shared parental leave pay after 1 years continuous service.
  • Funded learning and development to support progress in your role and career. This includes industry recognised qualifications and accreditations, coaching, mentoring and talent development programmes.
  • An inclusive and diverse environment with opportunities to join professional and interpersonal networks including Womens Network, National Race Network, National Disability Network (THRIVE) and many more.

This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Salary Information

National location-based Pay for this role is from 40,201 to 43,347.

The maximum national salary for the grade is 43,347, however a Digital Allowance of up to 9,365 per annum is available for exceptional candidates, based on our assessment of your skills and experience.

London based Pay for this role is from 45,724 to 47,986.

The maximum London based salary for the grade is 47,986, however a Digital Allowance of up to 4,726 per annum is available for exceptional candidates, based on our assessment of your skills and experience.

Our offer to successful candidates will be based on an assessment of your skills and experience as demonstrated at interview.

Existing Civil Servants who secure a new role on lateral transfer should maintain their current salary.

Existing Civil Servants who gain promotion may move to the bottom of the next grade pay scale or 10% increase in salary whichever would be the greater.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours, Experience and Technical skills.

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

Stage 1: Application

Your application will consist of three parts:

1. A Personal Details application form.

2. Your employment history detailing your responsibilities, skills, accomplishments, plus your qualifications and relevant training. Please copy this information into the box field provided.

3. Personal statement up to 1000 words. Further details around what this will entail are listed on the application form.

When giving details in your employment history and personal statement you should highlight your experience in line withessential criterialisted inthe Person Specification.

The sift panel will use the information in your employment history and personal statement to assess your experience, skills and knowledge against the essential criteria above.
  • You will receive one combined score for both your Employment History/CV and Personal Statement, which will be provided in your Personal Statement score.

Important Information
  • You will be asked to complete your employment history any information that you would customarily share on a CV should therefore be entered onto the application form.
  • Personal details that could be used to identify you including your name, contact details and address must be removed for your application to be considered.
  • If your employment history/personal statement contains any personal details your application will be withdrawn.

Stage 2: Interview

If youre successful at sift stage you will be invited to a video interview via Microsoft Teams. There, you will be assessed against the behaviours and technical skills listed in the advert.

You will be asked to do a 5-minute presentation on the following: In your opinion how does Portfolio Management help a Digital Organisation achieve its goals?

Interviews will take place from Late September/Early October.

Sift and interview dates to be confirmed.

Further information:

Find out more about Working for DWP

For Hints and Tips on completing your application visit Applying for jobs at DWP Digital.

A reserve list may be held for a period of 6 months from which further appointments can be made.

Reserve list candidates will be posted in merit order by location.

The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action.

Reasonable Adjustment

At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce.

We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia.

If you need a change to be made so that you can make your application, you should:Contact Government Recruitment Service via digitalrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the Reasonable Adjustments section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:
  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .