Junior PA
Found in: Talent UK 2A C2 - 2 weeks ago
Junior PA
£35,000
City
A large architects practice, based in the heart of the city are looking for a team assistant/junior PA ideally with a background in property of architecture.
Position Responsibilities
- Manage and coordinate Senior Leaders calendars, both individual and project specific, along with scheduling meetings for the studios and their corresponding logistics.
- Schedule external meetings and have overall responsibility for the set-up and cleaning of meeting rooms, alongside video conferencing, preparation of food and beverages and hosting clients on arrival.
- Prepare complex travel arrangements and documentation including visa applications when necessary.
- Provide Reception assistance including answering all incoming telephones calls to the main number and enquiries to the general office inbox.
- Provide support for document preparation including; printing, copying, scanning and binding, and manage delivery and shipping coordination with external vendors.
- First point of contact with clients/visitors to ensure they are assisted properly when necessary.
- Point of contact for general administrative support to the office in preparing business correspondence, managing incoming and outgoing post including arranging couriers.
- Assist senior Admin colleagues as needed.
- Maintain contact databases.
- Prioritisation of workload by level of urgency. Ensure the day-to-day tasks are well organised and efficient.
- Perform other support tasks as needed, including weekly timesheets, expense reports and credit card reconciliation.
- Actively participate and contribute to the office culture.
Minimum Qualifications
- 1-2 years experience as an administrative professional.
- Demonstrates highly proficient interpersonal, written and communication skills.
- Possesses organisational and technical skills as well as the ability to anticipate the needs of their Managers.
- Strong computer skills using Microsoft Office and Google Suite.
- Demonstrable experience of complex travel arrangements.
- Previous experience in an architecture/engineering firm is highly desirable.
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