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Executive Assistant to Director of People

3 months ago

Birmingham, United Kingdom Alzheimer's Society Full time
About The RoleClosing date: 10th JulyApplication process: We would love to know why you would be the best person for this exciting position. Please ensure you apply with a supporting statement, detailing why you believe you would be the most suitable individual for this position.We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.We are looking for an outstanding individual that will provide seamless, executive level assistance and support to our Director of People. This is an engaging & exciting role that sits at the heart of the organisation and has lots of touch points across the whole Society.As the Executive Assistant to the Director, you will be essential in optimising the effectiveness of leadership. This role requires impeccable organisational skills and a sharp eye for detail. We are looking for someone who has the ability to provide high level administrative support, managing a complex calendar, co-ordinating travel, and scheduling high level meetings internal and external meetings with efficiency to ensure the best use of the Director’s time.This role will require you to take exceptional quality minutes, accurately recording discussions during meetings, producing high level minutes that capture essential actions and decisions. Additionally, you will have the opportunity to use your advanced planning skills to proactively organise and prepare for upcoming meetings, engagements, and deadlines, adapting swiftly to changes with agility and foresight.You are looking for someone to also research and craft senior level presentations and briefing notes that inform and drive strategic discussions. You will co-ordinate multiple high-level meetings, seamlessly arranging and overseeing logistics, ensuring all parties are well prepared and that outcomes align with objectives.Alzheimer's Society was named on the Sunday Times Best Places to Work 2023 We have achieved excellent scores for workplace happiness, pride, and job satisfaction. This is a fantastic achievement and we're incredibly proud as this is fantastic indication of how far we’ve travelled over the past few years. About youYou are a highly organised and detail-oriented professional who thrives in a fast-paced environment. You will bring;
  • Proven experience in an executive assistant role with a focus on high-level administrative management.
  • The ability to anticipate needs and execute tasks with precision and accuracy.
  • Experience of producing high-quality minutes, reports, and presentations.
  • Expertise in Microsoft Office and digital communication tools.
  • Experience in responding to queries and concerns on behalf of the Director.
Person Specification
  • Verbal and written communication skills to liaise with a diverse range of stakeholders.
  • Excellent IT skills and extensive experience/knowledge on using Microsoft packages.
  • Work collaboratively and be able to prioritise your workload effectively.
  • Strong analytical and interpretation skills.
  • Excellent organisational skills and great attention to detail.
  • Advocate for Alzheimer’s Society, demonstrating passion and resilience to make a difference.
  • Be a self-starter and incredibly motivated.
About Alzheimer's SocietyAt Alzheimer's Society, we believe passionately that life doesn't end when dementia begins. We are here for anyone affected by dementia, and we do everything we can to keep people with dementia connected to their lives and the people who matter most.Everything we do is shaped by people affected by dementia. Their knowledge and experience are critical to bringing about real-world solutions. From choosing the most promising research through to telling their stories to raise awareness; they are the heart of this organisation.Our ValuesWe are Determined to make a difference when and where it matters most, by being passionate, focussed and making a lasting impact for people affected by dementia.Every one of us is a Trusted expert, listening, learning and using evidence and experience. We are Better together by being open, combining our strengths, helping us to achieve more together. We are Compassionate, we are kind and honest, and we don’t shy away from challenges.Through our values we will make the greatest difference for people affected by dementia.Equal OpportunitiesWe’re a national charity providing dementia support to a community that’s ethnically diverse, but we don’t reflect this in our senior leadership. This needs to change.We need to ensure the voices around our table better reflect and understand the community we exist to serve. We welcome applications from people of all backgrounds, particularly those from ethnically diverse communities who are traditionally underrepresented in the charity sector leadership roles.We want everyone we work with, as a colleague, volunteer, supporter, or someone we support, to feel included and that they belong at Alzheimer's Society.We are committed to building a diverse organisation that represents the communities we serve and ensuring inclusion in everything we do. During your recruitment process we want to make sure that you bring your whole self and be at your best.