Facilities Assistant

3 weeks ago

Worthing, United Kingdom Parexel Part time

An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team.

Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you

This is a part-time role (3 days per week) and is based at our office in Worthing.

Key Accountabilities:

  • Contact with landlord/building management for troubleshooting
  • Special projects as needed, in co-operation with line manager
  • Participate in planning and coordination of corporate events
  • Participate in local meetings, follow up on actions with line manager
  • Train and Trouble shoot Procurement System to maintain availability of supplies needed
  • Courier labels for interoffice mail and scheduled deliveries
  • Take on requestor/buyer role in Oracle
  • Organization of disposal of confidential documents and recycling
  • Creating purchase orders and processing invoices for payment
  • Assists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19)
  • Assisting with office space and occupancy planning and internal moves

Knowledge, Skills and Experience:

  • Proven experience in the field of customer service together with strong administrative skills
  • High service orientation, client focused and a contributor to excellent customer service
  • Able to work well at part of a team and the ability to work well on own initiative
  • Excellent interpersonal skills, highly motivated and a self-starter
  • Ability to represent PAREXEL to clients in a positive and professional manner
  • Demonstrate knowledge in organizational issues and administrative matters
  • Ability to organize efficiently, ability to understand complex organizational relationships
  • Ability to work creatively in a fast-paced environment
  • Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime.
  • Ability to work in full respect to existing SOPs, policies and procedures.

Education:

  • 5 GCSEs, or equivalent as a minimum.

Language

  • Fluent in English both written and spoken

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