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Operations/Project Coordinator

2 months ago

Hemel Hempstead, United Kingdom Think Specialist Recruitment Full time

We've just taken in an Operations Coordinator role to work with a high-growth business based in Hemel Hempstead, this is a full time and permanent position.

In this role you'd be working closely with the operations team, needing good attention to detail and organisational skills as you'd be supporting on administration, invoicing, POs, taking in and booking projects and much more.

Ideally, we're going to be looking for someone that has some kind of experience dealing with tradespeople, if you've worked in plant hire, construction or anything similar, we want to hear from you

This position is fully-site based in Hemel Hempstead, working Monday to Friday and operating 8am to 5pm with a 1 hour lunch break, but they can offer some flexibility on this for the right person.

A salary of £27k to £30k is on offer dependant on experience, as well as a number of other benefits, full in-house training, on-site parking, a very supportive and relaxed working environment, regular social events and a Summer and Christmas party too. Duties to include:

  • Auditing actual budgets and giving targeted feedback reports for improvements and notify management and Directors
  • Contracts costings auditing
  • Filing receipts and invoices for all projects
  • Responsible for credit control regarding first-stage internal invoicing
  • Updating spend trackers with all purchases
  • Monitoring job timeframes and ensuring projects completed in set timings
  • Adding Purchase orders to internal systems
  • Organising Project Managers calendar and booking site visits
  • Liaise with management regarding new site staff and dealing with first stage recruitment and interviews
  • Organise materials from budget templates
  • Log daily project updates
  • Organise completion certificates when projects are finished
  • Prepare and email out weekly operative schedules to clients
  • Distribute health and safety procedures for projects and ensure information is collated and saved
  • Attend weekly project meetings and support by taking minutes and distributing these to the office
  • Order project materials with assistance of Quantity Surveyor
  • Work alongside finance team on any large material orders
  • Material returns for damages and overstock
  • Arranging skip hire and waste sorting
  • Arrange the hire of tools, plant hire and off hire of equipment.

Candidate requirements:

  • Some previous form of Admin/Operations type work is essential
  • Previous experience dealing with tradespeople would be ideal
  • A positive attitude to work.
  • Proficiency using office IT applications especially Microsoft Excel and Outlook.
  • Thorough and meticulous person with an eye for detail.
  • Excellent interpersonal skills and communication
  • Adaptable and flexible in their approach to work.

Looking for the next step in your career? Think Specialist Recruitment.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.